Open Society University Network Program Assistant

Open Society University Network (OSUN)
New York, United States
Salary Not Specified
Posted date
Sep 13, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs
Employment Type
Full Time
Bard College, a liberal arts college on the Hudson River, is a private institution working in the public interest.

Employer Website:
The Open Society University Network (OSUN), based at Bard College, seeks a full-time Program Assistant to develop and implement administrative processes to support a global network of 40+ partner institutions. In close coordination with the OSUN Secretariat staff, the Program Assistant will organize meetings of network working groups, compile information on OSUN programs, arrange travel and meeting logistics, reconcile expenses, and provide general administrative support. This is a full-time, non-exempt position.

The successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

  • Initiate, manage, and complete a range of concurrent administrative activities
  • Develop and implement administrative processes to facilitate coordination among OSUN partner institutions
  • Prepare and execute work plans for completion of cyclical administrative tasks
  • Track progress of OSUN working groups and prepare calendar for meeting and events
  • Schedule and coordinate OSUN working group meetings and program events
  • Draft meeting minutes and action items
  • Compile updates and details on OSUN programs and assist preparation of reports on OSUN activities
  • Make travel arrangements and meeting schedules for OSUN Secretariat staff
  • Coordinate visitor schedules and accommodations
  • Draft correspondence and coordinate calendars and meetings for OSUN Secretariat staff
  • Organize OSUN meetings and events at Bard
  • Review and reconcile expenses in compliance with Bard and OSUN policies
  • Prepare payment requests and purchases in coordination with OSUN finance team
  • Organize and maintain OSUN electronic files
  • Bachelor’s degree
  • Strong written and verbal communications skills
  • Excellent interpersonal skills
  • Highly organized and detail oriented
  • Strong initiative with excellent follow through and sound judgment
  • A self-starter with a positive attitude who finds that no task is too small and all tasks are integral to OSUN’s success
  • A team player with demonstrated success in working with and for diverse students, faculty, and staff
  • International experience strongly preferred
  • Proficiency with Google Suite, Microsoft Word, Excel, PowerPoint, and internet research
  • Ability to learn Salesforce
Physical Demands
  • Must be able to sit for extended periods of time and work in standard office environment
  • Must be able to occasionally lift 20 pounds
  • Must be able to work occasional weekends and evenings as needed
To Apply
Please send a resume, cover letter, diversity statement and the contact information for three references to interfolio by following this link:

Equal Employment Opportunity Statement
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.


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