Senior Administrative Associate

Position Information

Vacancy Number: S-00783 Position Title: Senior Administrative Associate Classification Title: Senior Administrative Associate Department: College of Nursing and Health Sciences Administration Employment Type: Full-Time Duties and Responsibilities:
The College of Nursing and Health Sciences welcomes applicants for the Senior Administrative Associate. This position will assist in a variety of administrative detail matters; determine the need for, prepare specifications and process requisitions and material receipts for supplies and forms; oversees maintenance of building; maintain and supervise a large or complex filing system; analyze complex files and file materials; create, sort and file correspondence, reports, records, and other documents by established categories.

Senior Administrative Associate

Maintain the Dean’s calendar, schedule travel, conferences, etc. Assist with scheduling meetings and maintain databases as needed for accreditation and other reports.

Assist with the coordination and set up for school events such as the White Coat Ceremony, Pinning and Hooding, Donor Recognition Event, Sigma Theta Tau, and others. Distribute the workload and serve as the primary point person for these events as they represent the Dean’s office.

Greet the public and directs to proper offices; answer questions and give non-technical information; interpret and advise staff and public on rules, regulations, and procedures; receive and resolve complaints; arrange appointments, interview callers and prospective employees; check and analyze complex documents and budget information for completeness, accuracy, and proper coding according to standard procedures and ensuring compliance with applicable rules and regulations.

Maintain attendance, personnel, time, payroll, inventory, accounting, financial, and clinical contracts where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents.

Compile, set up, and type reports, special studies, work sheets, correspondence, and statistical reports and tables; transmit assignments to staff; coordinate with departmental representatives in collecting and disseminating information; and proofread material for accuracy.

Coordinate activities involving the distribution and receipt of information from departments or units within the assigned area.

Coordinate the work of other staff including administrative personnel, student workers, and part-time employees.

Coordinate meetings of school and external groups using the School of Nursing building.

Represent the College of Nursing and Health Sciences on various university committees such as the Financial Liaisons Committee as assigned. Participate in admission, progression and graduation committee work and attend SON meetings as needed.

Maintain College of Nursing and Health Sciences website and Facebook accounts.

Develop reports and accreditation information as needed; maintain a database of enrolled students and progression to graduation. Prepare all communication related to student progression, deceleration, and graduation.

Work with the FNP coordinator and Department Chairs to secure clinical affiliation agreements with external agencies as needed.

Knowledge, Skills, and Abilities:
Knowledge of basic word processing software and the ability to operate standard PC/PC software applications
Knowledge of applicable university policies and procedures
Knowledge of general office procedures
Knowledge of the organizational structure and operation of AUM departments and units
Knowledge of assigned department forms, rules, etc.
Interpersonal skills
Oral and written communication skills
Analytical skills
Problem solving skills
Planning and organizing skills
Ability to perform basic mathematical computations
Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
Ability to respond to several demands at one time
Ability to coordinate the work of others
Ability to supervise
Ability to coordinate activities and projects involving several departments Minimum Qualifications:
High school diploma or equivalent and three (3) years of secretarial/administrative experience is required. Additional relevant education may be substituted for experience requirement. Job Open Date: 09/08/0021 This posting will remain open until closed: Yes Job Close Date: Salary Band: 104 Special Instructions to Applicants:
Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. Additionally, the safety and security of our campus community is a top priority. All employees at AUM are considered to be Responsible Employees and have the duty to immediately report information that has the potential to adversely impact safety or wellness on our campus. About the University/College
Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region. Quick Link https://www.jobs.aum.edu/postings/5014 Position Profile Link Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional Reference Sheet

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).