Specialist

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Working Title Specialist Department Comptroller's Office Compensation Title Position Number 30024875 Position Status Contract Work Schedule
Monday through Friday 8:15 a.m. – 4:30 p.m. Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence.

Purpose of Position
Will assist with vendor and website projects and will provide administrative support for all members of the Comptroller, Procurement and Accounts Payable offices. Primary Responsibilities
Provides administrative support and serves as the receptionist for the Comptroller and Accounts Payable offices. Responsibilities include: ordering supplies for the offices, maintaining office website, attaching documents in the SAP accounting system, preparing checks for distribution, records retention and other office support functions.
Maintain and organize Procurement contract bids. Review for all required documentation. Drafting correspondence to bidders like addenda, emails, award and decline letters. Track all contracts on the Contract Review sheet, personal services contracts, and Speaker Entertainment contracts.
Post bids to PLANROOM website.
Assist with the Payment Works project providing support to answer department questions and requesting department head approvals for invitations.
Maintain website for Comptroller and Procurement. Review and revise current information on the websites. Create and post new information as needed.
Prepare requisitions, copy center forms and print orders. Distributes mail and maintains mailing documents. Completes forms and correspondence.
Collects and reviews time cards, sends for signature and approves time in SAP .
Maintains inventory and orders office supplies, ordering online from the University’s suppliers. Code procard transactions.
Trains and supervises work study student(s) that support the Office of the Comptroller and Accounts Payable.
Qualifications
Proficient in Microsoft Office products, including Word and Excel.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law. Minimum Education Associate Degree Preferred Education Bachelor's Degree Minimum Experience 1 year Salary $16.01 minimum Pay Grade S66
Requisition Number 2021S1449 Job Open Date 09/07/2021 Job Close Date 09/30/2021 Open Until Filled No Quick Link https://jobs.nku.edu/postings/10788 Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • NKU Jobs Site
   • HigherEdJobs.com
   • Careerbuilder.com
   • Inside Higher Ed
   • Employee Referral
   • Indeed.com
   • Other

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. References

Optional Documents