Academic Specialist

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Working Title Academic Specialist Department College of Informatics Compensation Title Academic Specialist Position Number 30000049 Position Status Regular Work Schedule
M-F 8:15am-4:30pm Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

We are an Equal Opportunity/Equal Access/Affirmative Action institution.

Purpose of Position
To provide administrative support for the College of Informatics academic departments and the COI Advising Center. Primary Responsibilities
To Provide administrative support for the College of Informatics academic departments and the COI Advising Center.

Regular duties:

-First contact, along with student workers, for students and other visitors to the suite needing assistance for various requests and/or resolutions of problems
-Responsible for all phone inquiries being answered, along with student worker support, through departments’ general phone numbers
-Reconcile department suite and Advising Center procurement cards
-Assist with purchase requisitions and ordering supplies and equipment for department suite and Advising Center
-Handles lost and found for Griffin Hall along with support from student workers
-Assist with copying, printing and organizing course materials for all faculty and Advising Center staff
-Distribute mail, along with support from student workers, to faculty and staff mailboxes in Advising Center and academic department suite
-Responsible for posting notifications for class cancellations

Periodic duties recurring at fixed intervals:

-Joint responsibility with Academic Budget Officer for recording department suite and Advising Center inventory
-Responsible for processing textbook orders and ordering desk copies for faculty in all departments
-Responsible for uploading faculty syllabi
-Reviewing requests for entering permits for course registrations in all departments
-Available to assist with reserving rooms for faculty, Advising Center, and student organization requests
-With assistance of student workers, forward forms to dean’s office for approval
-Work with department chairs and directors on coordination and hosting of special events sponsored by departments, Advising Center, student organizations or professional organizations as assigned by chairs and director
-Coordinate academic year recruiting events for the college in conjunction with Admissions and the COI Advising Center
-Works with Assistant Dean of Undergraduate Students and the Advising Center coordinating summer orientation and other recruitment events for the college in conjunction with New Student Orientation, Advising Center and Parent Programs
-Generate student evaluations and other materials for chairs to prepare for annual performance review -meetings with faculty and staff
-Back-up for other positions as necessary Qualifications
Associate’s degree plus two years of related experience required. Must have excellent oral and written communication skills, problem-solving skills, trustworthiness, self-starter, and be able to multi-task. Must be able to work with a diverse population. Knowledge of SAP a plus. Minimum Education Associate Degree Preferred Education Bachelor's Degree Minimum Experience 2 years Salary $17.63 minimum Pay Grade S67
Requisition Number 2021S1431 Job Open Date 08/23/2021 Job Close Date Open Until Filled Yes Quick Link https://jobs.nku.edu/postings/10656 Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • NKU Jobs Site
   • HigherEdJobs.com
   • Careerbuilder.com
   • Inside Higher Ed
   • Employee Referral
   • Indeed.com
   • Other
2. * Do you have higher education/customer service experience?
   • Yes
   • No
   • No response
3. * What related experience in your background would make you a good candidate for this position?
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. References