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Receptionist for Facilities and Planning Services

Employer
California Baptist University
Location
California, United States
Salary
Salary Not Specified
Date posted
Sep 9, 2021

Job Details


Posting Details

Job Title Receptionist for Facilities and Planning Services Posting Number S995P Classification Title
Summary
This position is to act as the receptionist for the Facilities & Planning Services (F&PS) Office by providing general information and assistance for all walk-ins, incoming phone calls and incoming mail by performing the following duties. Essential Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Greet visitors to the office and provides information and/or keys and access cards as needed.
2. Present a positive and supportive image of California Baptist University.
3. Provide secretarial and general administrative support by preparing correspondence, reports, and memoranda.
4. Update electronic spreadsheets and databases.
5. Process all utility bills for the campus; works directly with utility providers to initiate and cancel service, and to rectify any issues with service or billing.
6. Process rebate requests for eligible department purchases.
7. Make copies of correspondence or other printed materials.
8. Order and maintain office supplies.
9. Schedule office equipment maintenance.
10. Process and distribute incoming mail for the Department.
11. Organize and maintain electronic and paper file systems.
12. Answer and screen Department telephone calls.
13. Receive deliveries, inspect for damage, and facilitate pick-up by ordering department.
14. Maintain regular communication with department managers and technicians over radio.
15. Must have well-rounded knowledge of Microsoft Office programs (Email/Calendar, Word, Excel).
16. Assist with accepting and assigning work order requests through Computerized Maintenance Management System ( CMMS ).
17. Must be able to work in a very busy office environment.
18. Must have a current Driver License. Supervisory Responsibilities
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, to complete office work assignments. Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Skill in the use of personal computers and related software applications.
  • A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
  • Ability to plan, develop, and coordinate multiple projects.
  • Ability to read and write at a level appropriate to the duties of the position.
  • Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
  • Strong organizational skills and detailed oriented.
  • Excellent telephone courtesy knowledge and experience.
  • Ability to create, compose, and edit written materials.
  • Ability to resolve customer complaints and concerns.

Ability to develop and maintain recordkeeping systems and procedures Education and/or Experience
High school diploma or general education degree ( GED ); or one to three months’ related experience and/or training; or equivalent combination of education and experience.

Open Date 09/09/2021 Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting https://jobs.calbaptist.edu/postings/6721 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Resume
  2. Cover Letter
  3. Letter of Reference 1
  4. Letter of Reference 2
  5. Other Document
  6. Other Document 2


Company

California Baptist University

California Baptist University, one of the top Christian Colleges in the nation, is a private Christian university located near Los Angeles in Southern California.

CBU strives to help students understand and engage this purpose by providing a Christ-centered educational experience that integrates academics with spiritual and social development opportunities. Graduates are challenged to become individuals whose skills, integrity and sense of purpose glorify God and distinguish them in the workplace and in the world.

California Baptist University is one of the top private Christian colleges and universities in Southern California. CBU offers associate's, bachelor's, master's, doctoral and credential programs in Riverside, San Bernardino and online.

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