Administrative Secretary (Social/Behavioral Sciences and Social Work)

Employer
Central State University
Location
Ohio, United States
Salary
Salary Not Specified
Posted Date
Sep 9, 2021

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Position Type
Faculty Positions, Professional Fields, Social Work & Human Services, Social & Behavioral Sciences, Other Social & Behavioral Sciences, Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
Posting Details

Posting Details



Posting Number 0801213 Classification Title Administrative Secretary (Social/Behavioral Sciences and Social Work) Working Title Department Social and Behavioral Science Department Contact Email tmiller@centralstate.edu Job Summary/Basic Function
Job Summary:

The Administrative Secretary will be responsible for providing administrative support to Department Chair of Social and Behavioral Sciences and the Director of Social Work Program.
Work location will be Central State University’s Main Campus in Wilberforce, OH.

Essential Duties & Responsibilities:

• Provide support and coordinate daily functions for Department Chair of Social and Behavioral Sciences ( SBS ) and Director of the Social Work program.
• Maintain materials, data and documentation for Council on Social Work Education ( CSWE ) accreditation compliance.
• Provide support to Chair by coordinating on-campus and online degree programs for students and instructors.
• Coordinate information/workflow with other university units/offices including Office of the Dean, Registrar, Human Resources, IT and Academic Affairs.
• Establish and maintain files and ensures completeness and accuracy.
• Type, copy, collate and proofread reports, department minutes, budgets, memos, classroom materials, manuscripts, correspondence and other materials utilizing Microsoft Office Suite.
• Provide high level of customer service, answer phone, greet visitors, screen requests and provide answers to inquiries.
• Monitor and maintain inventory of office supplies and materials; prepare purchase orders for equipment and materials used by the department; type and prepare other forms used by the department.
• Prepare bulk mailings, sorts’ incoming mail per postal regulations and complete forms.
• Open, sort and distribute mail; prepare responses to routine requests; send and receive electronic correspondence/faxes.
• Make travel arrangements, arrange itineraries and process associated forms/paperwork.
• Maintain the Department’s Banner, Jaguar, One Drive files.
• Assist the Department Chair in class scheduling.
• Prepare Adjunct Contract letters and Personnel Action Form (PAFs) in a timely manner as required by the Office of Academic Affairs.
• Assist the faculty with maintaining and scheduling the Computer Lab.
• Assist Department Chair with processing duties associated with work-study students.
• Other duties and responsibilities as assigned.

Required Knowledge, Skills and Abilities:

• Knowledge of standard office equipment procedures
• Knowledge of Banner and Microsoft Office Suite
• Excellent grammar and keyboard skills
• Excellent interpersonal skills
• Ability to work with a diverse/wide range of people Minimum Qualifications
• Education: Associate/Bachelor degree
• Experience: College/university secretarial or office manager experience Preferred Qualifications
• Recent or previous experience within an academic department in the College of Humanities, Arts & Social Sciences ( CHAS ). Posting Date 09/09/2021 Closing Date Open Until Filled Yes Special Instructions to Applicants
Three Letters of Recommendation and Official Transcripts are required. A Letter of Recommendation request will be sent to your references if you are selected for interview. Please ensure you provide your references’ name and email address where indicated on the application. Send Official Transcripts to: Central State University Attn: Social & Behavioral Sciences PO Box 1004 1400 Brush Row Road Wilberforce, OH 45384 For general inquiries or questions regarding the posting, please contact Ms. Terri Miller via email tmiller@centralstate.edu. Position Category Staff - Bi-Weekly (Non Exempt) Budgeted Annual Salary $17.36/ hour Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest degree you hold?
    • Doctorate
    • Completed all Doctorate coursework, but has not completed dissertation
    • Master's Degree
    • Bachelor's Degree
    • Assoicate's Degree
    • High School Diploma or GED
  2. * Do you have experience working in an office environment?
    • Yes- Five or more years
    • Yes- Three to four years
    • Yes- One to two years
    • Yes- Less than one year
    • No
  3. * Do you have prior experience working in a university/college enviroment?
    • Yes
    • No
Required Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents

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