Reports to: The secretary serves the
board and reports administratively to the President
Purpose: The secretary methodically
sustains, records, and enhances the internal and external
communications of the University leadership, including the Board of
Trustees, comprehending both the Board of Trustees, on the one
hand, and the President and senior leadership on the other. The
director of North America Office oversees and manages the
University operations in the North America Office. Based
either in New York or Washington/DC, he/she communicates
with US government entities, US-based vendors and consultants, and
between departments in North America and Cairo as needed to resolve
organizational issues. He/she will serve as the primary
administrator for North American operations.
As the secretary to the board:
- Prepare, participate in and follow up board and committee
meetings in timely and accurate fashion. Keep meeting calendars;
issue invitations; develop and circulate meeting agendas and
related documents. Record and present minutes and attendance
records for approval; call for, assemble, and circulate all data
and analyses needed from PPOCs and key senior executives for each
meeting; administer online board portal.
- Disseminate the approved resolutions passed by the board to
the officials and parties concerned subject to the approval of
- Compose monthly updates for trustees based on information from
senior leadership’s meetings and reports.
- Maintain trustee data including contact information, class
year, meeting attendance, retirement date, demographics; maintain
and send orientation material to new trustees.
- Draft correspondence and speeches on behalf of the chair of the
- In consultation with the general counsel, support and assist
the board in ensuring that board actions are in compliance with
University policy and procedures and best governance
- Support arrangements such as media interviews or scheduling
contacts for the chair with special interest groups, prospective
major donors, etc. in collaboration with AUC officers and staff as
may be appropriate.
- Maintain the corporate seal and act as a signatory for
University transactions at the level of the board of trustees,
including contracts, payments, and endowment transfers.
- In coordination with the general counsel and as directed by
members of the board, draft and maintain board policies and
documents including the bylaws and committee charters.
- Coordinate, advise, and ensure high-quality, cost-efficient
travel services for trustees and administration officers
participating in board events in Cairo, the US, or other
- Perform any other related duties or special projects as
assigned by the chair of the board or the President.
As the director of North America Office:
- Facilitate communications between the administration and US
government entities including Department of Education, Delaware
Department of Education, Department of Labor, and the IRS.
- Administrative related tasks to North America employees in
relation to human resources, finance and compliance.
- Benefits-related accounts: Zenefits, Oxford United Healthcare,
Principal Financial, The Standard, The Hartford, New York State
- Finance and operations: AUC American Express account,
Citibank/Citibusiness, Paychex, Carr Workplaces (200 Park Avenue),
AT&T, Apex Technology Services
- Maintain staff policies including the North American employment
handbook, and oversee services such as phone reception and holiday
Minimum Education Requirement:
- University degree is required
- Five to seven years of related experience
- Communications: Speaks, listens, and writes effectively,
including in documentation and development of policies and
- Time management: Appropriately prioritizes tasks under broad
executive level guidance with minimal direct supervision, including
coordinating and organizing meetings and/or special events.
- Resource management: Prudently identifies, anticipates, plans,
conserves, and deploys fiscal, human, and other resources necessary
to meet established priorities.
- Substantive knowledge: Deeply understands and applies
organizational history, structure, policies and procedures;
efficiently and accurately researches organizational history.
- Interpersonal: Works effectively with a wide range of
constituencies in a diverse community.
- Leadership: Demonstrates judgment, discretion, discernment,
protection of organizational confidentiality, and skill in
fostering a cooperative work environment.