Economic Inclusion Project & Events Specialist

Goldman Sachs 10,000 Small Businesses is a program for that links learning to action. Through the program, participants gain practical skills in topics such as negotiation, marketing, and employee management that can be immediately put to action. The program also provides tools and professional support to develop a strategic and customized growth plan, allowing the business owners to take their businesses to the next level. In partnership with Morgan State University and the Community College of Baltimore County, Johns Hopkins will serve as the host site for the Baltimore program, which will include three (3) cohorts annually. 

We are seeking anEconomic Inclusion Project & Events Specialist (Sr. Special Events Coordinator) who will provide event and educational program planning and administrative support to the Business Program Manager and Alumni Manager for the Goldman Sachs 10,000 Small Business Program. This position will work closely with the Business Program Manager, Director of Economic Inclusion, as well as the Educational Services Director and Alumni Manager to ensure the successful execution and operation of the program; develop, manage, and execute new and ongoing measurement and evaluation processes for the program; and successfully coordinate efforts among the program’s multiple external partners.

As the position involves considerable work and issues of a sensitive and confidential nature, the successful candidate must demonstrate careful judgment, a high level of discretion and the ability to work independently. The successful candidate will easily adapt to new situations and be comfortable working in a variety of locations, as much of the program takes place off-site, the ability to be flexible in the workplace is key. The successful candidate will work effectively with Johns Hopkins University staff, external partners, and small business owners.

Specific Duties & Responsibilities:

• Assist in Goldman Sachs 10,000 Small Businesses Program classroom, clinic, and event preparations including but not limited to: floor plan management, assembling program and event materials, maintain up to date staff, faculty and scholar/alumni (program participant) biosketches, and complete administrative reports.
• Coordinate, manage, and oversee all catering orders and planning for the Goldman Sachs 10,000 Small Businesses Program.
• Provide meeting support for all 10,000 Small Businesses program meetings, including but not limited to scheduling, agenda creation, and notetaking.
• Maintain and manage the material’s inventory for the Goldman Sachs 10,000 Small Businesses Program.
• Manage the successful processing of all invoices and payments with vendors.
• Working closely with the Alumni Manager, manage all travel plans for specific Goldman Sachs 10,000 Small Businesses Program alumni events and staff trainings.
• Under the supervision of the Business Program Manager, serve as the onsite logistics point person for all Goldman Sachs 10,000 Small Businesses Program classroom events.
• Support the Business Program Manager and Alumni Manager in data management, scholar/alumni data validation, and content creation for all Goldman Sachs 10,000 Small Businesses Program reporting requirements.
• Manage the successful weekly submission of the Weekly Site Report
• Manage the guest/panelist gift inventory working with local businesses and 10KSB alumni.
• Manage the Goldman Sachs 10,000 Small Businesses Program Flickr account and content.
• Support the Goldman Sachs 10,000 Small Businesses Program Outreach team as needed.
• Working in conjunction with the Outreach Team, manage the successful execution of the Goldman Sachs 10,000 Small Businesses Program interview sessions including but not limited to: materials preparation, nametag creation, and panelist outreach.
• Assist with managing program schedules/deadlines and communicate with faculty, staff, partners, and vendors to ensure appropriate action is taken and key components are confirmed.
• Utilize various software applications, such as Basecamp and Hopkins SAP to complete tasks.
• Assist with meeting and event preparation and management, including but not limited to registration and check-in, agenda creation, and meeting note taking and follow up for the 10,000 Small Businesses Program and HopkinsLocal/BLocal.
• Provide support for all HopkinsLocal & BLocal meetings, as needed.
• Schedule appointments including internal and external meetings, module/clinic preparation calls, etc., on behalf of the 10,000 Small Businesses Program.
• Assist with event logistics for on-campus and offsite events within the program (including A/V, catering, meeting venue, parking).
• Assist with the management and updating of scholar and alumni on-line resources.
• Maintain sensitive and confidential information.
• Other administrative duties and assignments as delegated by leadership.

Minimum Qualifications (Mandatory):

• High School Diploma/GED Required. Bachelor’s Degree strongly preferred.
• Five years related experience required.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
• Previous experience with SAP preferred.

Special Knowledge, Skills & Abilities:

• Proven meeting planning and administrative support experience preferred.
• Writing experience preferred.
• Proficient in use of excel and other Microsoft Office software; strong computer literacy skills and ability to learn new software.
• Ability to take initiative and exercise independent judgment to resolve administrative problems.
• Must be proactive with the ability to manage high volume of work and multiple priorities.
• Excellent interpersonal skills and ability to work with a broad spectrum of internal and external professionals, including academic leadership, corporate leaders and partners, vendors, and staff.
• Excellent organizational skills with attention to detail.
• Must be able to successfully work in various environments.
• Ability to stand for long periods of time, if needed.
• Access to a vehicle is required.
• Ability to lift 30 pounds, if needed.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Sr. Special Events Coordinator
Working Title: Economic Inclusion Projects & Events Specialist
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $19.82 - $27.27/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: ​​​​​​​Eastern High Campus
Department name: ​​​​​​​Economic Development
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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