Graduate Student Coordinator

Position Information

University Code 23012 University Title HR Assistant 2 University Job Family Human Resources ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Job Series Scope of Search Local Working Title Graduate Student Coordinator Position Number 587360 Is this employee on a H1B Visa? Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department School of Medicine Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities
As a member of the School of Medicine Dean’s Office of Research Administration ( SOMRA ) team, the Graduate Student Coordinator will be primarily responsible for providing the day-to-day support services for pre/post docs working in the Virginia Institute for Psychiatric and Behavioral Genetics. Provide human resource support to other Centers and Institutes under SOMRA management as needed. Plus, provide meeting coordinator support to the SOMRA office . Under the direct supervision of the Manager for Business Operations, the Graduate Student Coordinator performs routine operational and administrative responsibilities including: 1) Serving as first point-of-contact for all graduate student inquiries, escalating as appropriate; 2) Working closely with hiring manager to successfully on-board all students, but could also include assisting with other positions such as hourly and work-study and providing support for staff and faculty recruitment and on-boarding as needed; 3) Overseeing all pre- and post-doctoral transactions to include appointment and renewal letters, stipend payments, health insurance enrollment, and terminations; 4) Coordinating the collection and submission of visa packets for international visitors and employees; 5) Managing the onboarding process for volunteers and establishing and maintaining all affiliations; 6) Making adjustments to labor distributions and serving as back-up departmental timekeeper; 7) Providing administrative support by scheduling meetings and assisting with business correspondence Minimum Hiring Standards
Excellent interpersonal, written and verbal communication skills. Works well under pressure and meets tight deadlines. Highly computer literate with capability in MS Office and related business and communication tools. Fantastic organizational and time management skills. Strong decision-making and problem-solving skills. Meticulous attention to detail. Ability to accurately follow instructions. One year of office/clerical support experience. Ability to work in a diverse environment required. Preferred Hiring Standards
Bachelor’s degree in human resources, business, or related field, or an equivalent combination of college and related experience; and/or 1-2 years of experience in performing human resources transactions in a university setting. Knowledge of Banner, PeopleAdmin, applicant tracking, and timekeeping software. Familiarity with talent management systems a plus. Required Licenses/ Certifications Anticipated Hiring Range $35,000-$48,000 Application Process/Additional Information Campus MCV Campus Hours/Week 40 Normal Work Days/Hours M-F Job Open Date 08/19/2021 Posting will close on or before Open Until Filled Yes Job Category Administrative/ Secretarial/ Clerical Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? No Sensitive Position No Resource Critical Yes Quick Link https://www.vcujobs.com/postings/109117 Posting Specific Questions

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Optional & Required Documents
Required Documents Optional Documents

1. Cover Letter/Letter of Application
2. Resume