Office Coordinator - (STA008034)

Coordinates office activities for a unit, typically processing expenditures and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers.

1. Coordinating the activities of clerical staff in performing general office duties.
2. Monitoring program budgets and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing timesheets.
3. Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms.
4. Assisting faculty and/or staff with various issues.
5. Ordering office supplies and materials, and maintaining an adequate stock at all times.
6. Performs other job-related duties as assigned.

EEO/AA

Qualifications :

High school and 3 years experience

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.Requires a minimum of three (3) years of directly job-related experience.

Additional Information

In addition to providing general office assistance to the director, the selected applicant will provide administrative support for faculty and staff engaged in outreach and educational endeavors within the Moores School of Music. Preference will be given to applicants with experience as an office assistant within a university school of music, and skill and experience with Microsoft Office (particularly Word and Excel) and PeopleSoft. The successful candidate will be capable of managing multiple priorities of multiple clients in a fast-paced office environment; will be a team player who brings a collegial, problem-solving approach to a vibrant and active school of music; and will be a passionate, energetic, and tenacious professional dedicated to excellence in the arts.

Education may be substituted in lieu of experience.

Notes to Applicant: cgarcia2194