Admissions/Records Specialist II
- Employer
- Rancho Santiago Community College District
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- Sep 7, 2021
View more
- Position Type
- Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
- Employment Level
- Administrative
- Employment Type
- Full Time
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Admissions/Records Specialist II
Rancho Santiago Community College District
Salary Range: Grade 8: $46,993.80 - $60,070.75/year
Job Type:
Job Number: CL21-00123
Location: Santa Ana, CA
Division: Enrollment and Support Services Division/SAC
Closing: 9/29/2021 5:00 PM Pacific
Job Description
CLASS SUMMARY
Under general supervision, performs a variety of technical duties related to student records, evaluation of transcripts, admissions, registration, fee collection, and public contact; performs related duties as required.
REPRESENTATIVE DUTIES
Evaluates incoming transcripts to determine transferable units; course equivalency, unit value, grading system of courses at previous colleges for prerequisites, transfer (IGETC & CSU) certification and degree requirements; interprets and assists counselors and students with course equivalence; processes grade changes, G.P.A. and grades, maintains transcripts; utilizes a variety of computer programs to implement and update record changes; prepares outgoing transcripts and maintains accounts receivable and records indicating where transcripts have been sent; prepares and transmits student records to district offices; research and prepare responses to civil and state subpoenas and logs subpoenas received; screens instructor grades for accuracy and completeness for data entry; processes variable unit changes, class transfers, and add/drops; adjusts student fees; corrects lists, including academic renewal, cumulative audit, attendance, applications, student ID, graduation lists and grades; maintains instructor books; creates, collects, maintains, and files instructor grade books and posts grade changes; assists with admissions, determination of residency, editing of applications, matriculation, registers students, processes add/drops, determines fee waivers and fee credit eligibility; answers questions concerning catalog and class schedule information; refers students to special programs; interprets and explains rules and regulations to students, staff and faculty; directs student workers assisting in work-related functions; operates office machinery including typewriter, fax machine, PC; utilizes mainframe software for a variety of PC programs for admissions, records, and imaging system; researches admissions and records problems; performs other duties as assigned.
ORGANIZATIONAL RELATIONSHIPS
This position reports to designated Administrator/Supervisor.
Job Qualifications
KNOWLEDGE AND ABILITIESKnowledge of: rules, regulations, procedures, and policies of the college, and relevant county, state and federal regulations; English usage, mathematics, public relations and use of modern office equipment. Ability to: perform work involving judgment, accuracy, and confidentiality; establish and maintain effective relationships with others; understand, interpret, and explain district policies and procedures regarding admissions, registration and evaluations; make arithmetic calculations; perform typing and keyboarding tasks accurately; utilize related PC programs; communicate clearly and concisely, orally and in writing.
SELECTION CRITERIAApplication Screening In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
- Education experience (breadth and depth)
- Work experience (breadth and depth)
- Demonstrated ability to work cooperatively with others
- Bilingual ability (if needed)
- Demonstrated experience in working with diverse socio-economic communities
- Professional growth activities
- Specialized skills training
- Leadership skills
- Written and/or oral communication skills
- Presentation
- Problem Solving
- Oral communication skills
- Presentation
- Problem solving skills
- Resume (Required)
To apply, please visit https://www.governmentjobs.com/careers/rsccd/jobs/3220369/admissions-records-specialist-ii
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