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Admissions/Records Specialist II

Employer
Rancho Santiago Community College District
Location
California, United States
Salary
Salary Not specified
Date posted
Sep 7, 2021

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Admissions/Records Specialist II

Rancho Santiago Community College District


Salary Range: Grade 8: $46,993.80 - $60,070.75/year

Job Type:

Job Number: CL21-00123

Location: Santa Ana, CA

Division: Enrollment and Support Services Division/SAC

Closing: 9/29/2021 5:00 PM Pacific

Job Description

CLASS SUMMARY
Under general supervision, performs a variety of technical duties related to student records, evaluation of transcripts, admissions, registration, fee collection, and public contact; performs related duties as required.

REPRESENTATIVE DUTIES
Evaluates incoming transcripts to determine transferable units; course equivalency, unit value, grading system of courses at previous colleges for prerequisites, transfer (IGETC & CSU) certification and degree requirements; interprets and assists counselors and students with course equivalence; processes grade changes, G.P.A. and grades, maintains transcripts; utilizes a variety of computer programs to implement and update record changes; prepares outgoing transcripts and maintains accounts receivable and records indicating where transcripts have been sent; prepares and transmits student records to district offices; research and prepare responses to civil and state subpoenas and logs subpoenas received; screens instructor grades for accuracy and completeness for data entry; processes variable unit changes, class transfers, and add/drops; adjusts student fees; corrects lists, including academic renewal, cumulative audit, attendance, applications, student ID, graduation lists and grades; maintains instructor books; creates, collects, maintains, and files instructor grade books and posts grade changes; assists with admissions, determination of residency, editing of applications, matriculation, registers students, processes add/drops, determines fee waivers and fee credit eligibility; answers questions concerning catalog and class schedule information; refers students to special programs; interprets and explains rules and regulations to students, staff and faculty; directs student workers assisting in work-related functions; operates office machinery including typewriter, fax machine, PC; utilizes mainframe software for a variety of PC programs for admissions, records, and imaging system; researches admissions and records problems; performs other duties as assigned.

ORGANIZATIONAL RELATIONSHIPS
This position reports to designated Administrator/Supervisor.

Job Qualifications

KNOWLEDGE AND ABILITIESKnowledge of: rules, regulations, procedures, and policies of the college, and relevant county, state and federal regulations; English usage, mathematics, public relations and use of modern office equipment. Ability to: perform work involving judgment, accuracy, and confidentiality; establish and maintain effective relationships with others; understand, interpret, and explain district policies and procedures regarding admissions, registration and evaluations; make arithmetic calculations; perform typing and keyboarding tasks accurately; utilize related PC programs; communicate clearly and concisely, orally and in writing.
SELECTION CRITERIAApplication Screening In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
  • Education experience (breadth and depth)
  • Work experience (breadth and depth)
  • Demonstrated ability to work cooperatively with others
  • Bilingual ability (if needed)
  • Demonstrated experience in working with diverse socio-economic communities
  • Professional growth activities
  • Specialized skills training
  • Leadership skills
  • Written and/or oral communication skills
  • Presentation
  • Problem Solving
Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and oral interview. Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed. Interview Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
  • Oral communication skills
  • Presentation
  • Problem solving skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Recruitment in the Human Resources Office for assistance. Method of Application For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online by the specified closing date for the position. Please upload the following application materials in the appropriate boxes with your online application by the closing date:
  • Resume (Required)
To be considered in the initial committee review, all materials required should be received by the Rancho Santiago Community College Office of Human Resources by the closing date and time. It is the applicant's responsibility to submit all required materials listed above. This applicant pool may be used for vacancies in the same classification occurring within the next six months. Pre-Employment Requirements Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing, fingerprinting and the fee for criminal record check will be paid for by the candidates. The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.



To apply, please visit https://www.governmentjobs.com/careers/rsccd/jobs/3220369/admissions-records-specialist-ii






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