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Catalog Editor (ASC II)

California State University, Sacramento
California, United States
Salary Not specified
Posted date
Sep 7, 2021

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Position Type
Administrative, Academic Affairs, Librarians & Library Administration
Employment Level
Employment Type
Full Time
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Catalog Editor (ASC II)

Job No: 504508
Work Type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Catalog Editor


Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, September 19, 2021 at 11:55 pm

Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator II plays a key role in advancing the University's educational goals through implementing and administering processes related to the academic and curricular policies and is responsible for providing administrative support for Academic Services in the Office of Academic Affairs, under the direction of the Dean of Graduate Studies, with assignments from the Dean of Undergraduate Studies. The incumbent will receive and forward a variety of documents necessary for curriculum review and inclusion in the University catalog and CSU Degrees Database.

The incumbent will act as a liaison to campus administrators, faculty, and staff on issues related to the University catalog; coordinate meetings and forums for the various University-level curriculum committees on campus; interact with faculty, staff, and students; represents the Office in an informed and professional manner; and utilize student assistants as needed. The incumbent will provide administrative support and coordination for University catalog and Curriculum Workflow functions and events, such as working groups for system updates, discussions on curriculum policies, and participate in many other logistical and administrative details for these various events. The incumbent offers support in matters related to Program and Course development and changes in policies and works directly with faculty and staff who utilize and update the University catalog and Curriculum Workflow systems; coordinating with academic department staff to monitor changes and additions to academic courses and programs, and to ensure that the academic course and program interface is functioning properly. The incumbent's cross-over functions with other program areas/office require planning, coordination, monitoring, and extensive follow-up activities.

Unique working conditions

Requires some weekend and evening work during peak course times to prepare for and/or open and close the portal for Curriculum Workflow; process faculty and departmental listing for catalog production, process curriculum proposals to maintain production timelines for the University catalog and/or the CSU Degrees Database.

FLSA: Non-exempt

CSU Classification Salary Range: $3,352 - $5,639 per month

Hiring Range: $3,352 - $4,120 per month

Salary Grade/Range: 2

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: M-F 8-5; except Summer.

Department Information

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Ability to:
  1. Independently handle multiple work unit priorities and projects.
  2. Independently apply a wide variety of policies and procedures where specific guidelines may not exist.
  3. Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  4. Draft and compose correspondence and standard reports.
  5. Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  6. Work independently as well as collaboratively.
  7. Learn, interpret and apply a variety of policies and procedures.
  8. Handle multiple priorities and projects with interruptions.
  9. Develop and deliver training materials.

Knowledge, Skills and Experience:
  • Working knowledge of budget policies and procedures.
  • Experience coordinating clerical and administrative support functions.
  • Experience handling confidential information.
  • Effective interpersonal and customer service skills with the ability to provide front office reception/support.
  • Strong organizational skills.
  • Problem-solving and conflict resolution skills.
  • Attention to detail and data entry skills with high accuracy.

  • Conditions of Employment:

    - Ability to pass a background check.

    Preferred Qualifications

    17. Knowledge of University policies and procedures related to curriculum policies and the Office of Academic Services functions.

    18. Working knowledge of Sacramento State systems, such as CMS/PeopleSoft

    19. Working knowledge of Sacramento State course schedules and/or annual catalog

    20. Working knowledge of course and program management systems at Sacramento State

    21. Comprehensive and detailed knowledge of Sacramento State infrastructure, policies, and procedures

    22. At least 3 years of experience with office administrative management

    23. Experience working in an institution of higher education; experience working with faculty and staff from diverse backgrounds; and positive disposition and ability to work as a team member are preferred.

    Required Licenses/Certifications

    Valid driver's license and maintenance of safe driving record required.

    Documents Needed to Apply

    Resume/Curriculum Vitae and cover letter

    About Sac State

    Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to" href="">student success," href="">diversity, equity and inclusion," href="">community engagement," href="">philanthropy, and" href="">campus safety.

    As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

    To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

    Background Check Disclaimer

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

    Equal Employment Opportunity
    California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

    It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

    The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

    Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
    The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

    Eligibility Verification
    Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

    Note to Applicants:

    Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

    Advertised: September 03, 2021 (9:30 AM)
    Applications Closes: Open Until Filled

    To apply, visit

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