Associate Director of HR

Associate Director of HR & Administrative Services

Job no: 528136
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Business Administration/Management, Human Resources

Department: Lundquist College of Business, Dean's Office
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA07-Fiscal Year 2021-2022
FTE: 1.0

Application Review Begins
September 20, 2021; position open until filled

Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1. A resume/CV.
2. A cover letter indicating how you meet the minimum and if applicable, preferred qualifications for the position. Please describe how you have added value in previous roles and how you would add value in this role.
3. A diversity statement that highlights contributions and commitment to diversity. The Lundquist College of Business is committed to creating an equitable learning and working environment that actively respects, includes, and engages everyone. What would that mean to you in this role? How would that inform your work?

You will also be required to submit the names of at least three professional references, their e-mail addresses, and telephone numbers as part of the application process. Any application missing the above documents/information may be considered incomplete. In order to ensure consideration, please submit your application materials prior to or on the listed review date.

Department Summary
Since 1914 the Charles H. Lundquist College of Business has taught its students the critical skills they need to think for themselves, to be leaders in a dynamic world, and to make better decisions on behalf of the people and resources they manage. We are a top business school with a unique mission and vision that draws strength from our links to the Pacific Rim and the distinctive qualities of Oregon culture: innovation, sustainability, active lifestyles, financial stewardship, and respect for individuality and diversity within an increasingly global community.

Located 110 miles south of Portland, the University of Oregon has an enrollment of 20,000. The Eugene metro area is in a region noted for its dynamic quality of life and progressive cultural environment. We are about an hour's drive from the Pacific coast and the Cascade Mountains. The University of Oregon and the Lundquist College of Business are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to a diverse community.

Position Summary
The job of the Associate Director of Administrative Services is to oversee all human resource and compensation related functions for the business college, provide support in the delivery of human resource services, and oversee the college faculty support and administrative services teams. Specific areas of HR responsibility include: managing employee search, hiring, and onboarding activities; communication, implementation and training of University human resource policies and procedures; management of faculty, staff, and student compensation programs; management of the performance review process and performance issues in conjunction with the appropriate supervisors and the Associate Dean of Finance & Administration; management of employee training and professional development processes, management of employee retirement and general exit processes, in conjunction with the Associate Dean of Finance & Administration, and ensuring that personnel functions conform to all applicable regulatory requirements.

Specific areas of Administrative Services responsibility include: overseeing the faculty support and administrative services team members, including one main reception hub, and coordinating daily operations and workflow. This also includes long range planning, managing meeting support and event deadlines, developing and disseminating schedules and operating protocols for academic support, administering the administrative services and office supplies budgets, hiring, training and developing administrative team members, and maintaining an appropriate atmosphere for a professional school.

This person reports to the Associate Dean of Finance & Administration and must exercise independent judgment and decision-making in situations that require tact, diplomacy, and strict confidentiality.

Minimum Requirements

• Bachelor's Degree with five years of relevant experience, or Associates Degree with eight years of relevant experience, preferably within an education environment.
  
• Five years of experience that include a combination of using payroll systems of varied frequencies, compensation management, managing recruiting and search procedures, and accounting related to annual planning and budget oversight.
  
  Professional Competencies
  
• Ability to exercise independent judgment and decision-making in situations that require tact, diplomacy, and strict confidentiality.
  
• Excellent leadership skills
  
• Excellent interpersonal, oral, and written communication skills. Must take the initiative to build professional relationships with faculty, students, and staff within the business school and University Human Resources, as well as other University departments. Must be able to represent the college in a positive manner both internally and externally at all times.
  
• Strong supervisory skills; able to hire, train, and take corrective action for performance issues.
  
• Strong organizational skills and capacity to work independently and assume responsibility for decisions, consequences and results having an impact on people, costs and/or quality of service.
  
• Demonstrated experience with databases management, and reporting.
  
• Ability to maintain professionalism at all times with respect to sensitive human resources issues.
  
• Strong interpersonal skills sufficient to inspire and work effectively with diverse groups of students, faculty, alumni, and staff.
  
• Proficient with Excel and Microsoft Word, Banner financial systems experience a plus.
  
• Strong reconciliation skills and experience with complex compensation systems.
  
  Preferred Qualifications
  
• Experience with facilities management.
  
• Experience building staff professional development programs.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/528136/associate-director-of-hr-administrative-services
  
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