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Assistant Director of Fiscal Services

Employer
University of Montana
Location
Montana, United States
Salary
Salary Not specified
Date posted
Mar 12, 2025
View more categoriesView less categories
Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Mid-Level
Employment Type
Full Time
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Job Details



Assistant Director of Fiscal Services


Salary: $25.25 - $31.55 Hourly
Location: Helena College Donaldson Campus
Job Type: Salaried Staff Full-time
Job Number: 202400273
Sector: Helena College
Department: Business & Finance, HC
Closing Date:
FLSA: Determined by Position
Bargaining Unit: 09 - FOCUS-MFPE

Description


Helena College University of Montana a comprehensive two-year college, provides access to and support of high quality lifelong educational opportunities for our diverse community. Helena College is seeking qualified applicants who wish to become part of a dynamic and creative team for a full-time staff position as an Assistant Director of Fiscal Services.

The Assistant Director position, which reports directly to the Executive Director of Fiscal Services, is an integral part of the finance team at Helena College. This position does not directly supervise but will act as a departmental lead. This position will provide direct support to the Executive Director in the areas of budget development and tracking, fund accounting and analysis, and financial policy compliance.

*This position is not represented by a bargaining unit (union) *

Examples of Duties and Responsibilities

The Assistant Director will be responsible for providing training, analysis, and guidance to college directors and staff. This position will also be responsible for cross training with others in the Business Office in order to provide coverage during peak times and employee leave as well as to help streamline processes.
  • Exercise professional judgement to independently reconcile, analyze, and summarize data and draw conclusions for college directors to assure compliance with University and State accounting policies and procedures for various transactions, and to help ensure integrity of recorded financial data.
  • Provide fiscal management of diverse and significant financial accounts.
  • Provide accounting guidance to each department as applicable.
  • Prepare journal entries.
  • Ensure audit and financial policy compliance with federal and state entities.
  • Analyze accounts and issue complex financial reports.
  • Develop procedures to streamline and improve existing processes. For example, this position will look at ways to increase efficiency and compliance in reconciliations, accounts receivable, accounts payable, and procurement.
  • Accurate and timely recording of all inter-departmental transfers and SABHRS wire transactions within Banner and SABHRS software modules.
  • Reconcile accounts and resolve discrepancies.
  • Assist with budget preparation and entry for all institutional funds.
  • Use independent judgement and decision making to perform technical/professional accounting work for the major fund groups used by the University.
  • Assist in procurements, fixed assets fee schedules and special projects as requested.
  • Prioritize and handle multiple and complex tasks with the highest degree of accuracy, while maintaining confidentiality.
  • Work independently and efficiently with frequent interruptions.
  • Work collaboratively with faculty, staff, and students.

    Management and Supervision of Others
    This position will act as a departmental lead in the absence of the Executive Director.

    Minimum Qualifications

  • Possess a Bachelor's Degree in Accounting, Finance or a related field. A combination of education and experience may be considered.
  • 2 years of progressively responsible experience in accounting.
  • Direct knowledge of Generally Accepted Accounting Principles (GAAP) and GASB.
  • Experience with reconciliation.
  • Strong oral and written communication skills required.
  • High degree of proficiency in the use of Microsoft Excel, Word, Teams and Outlook.

    Preferred
  • Experience with Enterprise level Accounting and Data systems.
  • Experience in fund/governmental accounting or higher education accounting.
  • Bachelor's Degree in Accounting, Finance, or a related field.

    You don't check every qualification listed? Please apply anyway! Studies have shown that traditionally marginalized communities - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role. If you're excited about this opportunity but your experience doesn't align perfectly with every single qualification in the job description, we encourage you to still consider applying.

    Additional Information

    Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm schedule. Position requires on-site work at a Helena College, 1115 North Roberts Street, Helena, MT, remote work is not an option
    Union Affiliation: None *This position is not represented by a bargaining unit (union) * Probationary Period: Six months minimum
    Screening of applications will continue to be accepted until an adequate applicant pool has been established.
    A complete application Includes:
    1. Letter of Interest - addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as "Dear Search Committee" or "Dear Hiring Manager" is acceptable 2. Detailed Resume listing education and describing work experience
    3. Three (3) professional references - names and contact information for three (3) professional references.

    Incomplete applications may not be considered.

    Employment Eligibility: All New Employees must be eligible to work lawfully in the United States. This position is not eligible for visa sponsorship.


    The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM's non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans' or disabilities preference in accordance with state law.

    Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

    References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

    Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

    Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9).



    To apply, please visit https://www.schooljobs.com/careers/ummissoula/jobs/4831905/assistant-director-of-fiscal-services

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Company

University of Montana.

At UM, we approach everything with creativity because that’s what this evolving world needs. We are stewards of this place, its history and our future. We are driving forward together, affecting change that is right for our place and people. We know of no better place than Montana and its university to make a lasting impact on the common good.

As Montana’s flagship university, we set a high bar for academic studies, creative accomplishments and scientific exploration which benefit our students, our community and the world at large.

The University draws a diverse, global population to Missoula – our home and the state’s second-largest city with about 80,000 residents – and helps cultivate an educated, engaged and vibrant community. Our students receive a world-class education in a broad range of subjects that include the arts, sciences, trades, graduate and postdoctoral study and professional training.

Our main campus, nestled in the heart of western Montana’s stunning natural landscape, spans 56 acres at the base of Mount Sentinel and along the Clark Fork River, and includes the park-like Oval at the center of campus, more than 60 architecturally unique buildings and a 25,200-seat football stadium. UM's 180-acre South Campus offers student housing, a golf course, soccer fields and an outdoor track facility. Missoula College occupies two sites, one just across the river from the main campus, and one on the southwest side of Missoula.

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