Sr. Research Program Coodinator

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking a Sr. Research Program Coordinator whose duties and responsibilities are related to research for the entire Department of Radiology. The incumbent must display professionalism, communicate effectively to others and function as a team member. The coordinator will oversee and maintain multiple complex studies.

Specific Duties & Responsibilities

• Assists the principal investigator and/or program manager in defining information and plans required to accomplish goals of studies. Designs and creates protocol specific case report forms as needed. Assists less experienced staff in design and creation of such forms. Screens the medical records of individuals who have agreed to be contacted for research through the Johns Hopkins electronic medical records.
• Verifies scheduling of patient appointments, tests, and follow up visits at the appropriate time in the treatment cycle to ensure completion of protocol requirements. Designs and compiles materials which aid physicians/other staff in complying with protocol requirements for these visits and tests.
• Verifies patient eligibility for studies by comparing patient history and clinical laboratory results with protocol requirements.
• Maintains a research chart for each patient. Collects, enters and compiles clinical data from a variety of sources. Ensures accuracy and timeliness of data so that information may be used by the physician in treatment planning, presentations, and publication.
• Submits required paperwork so that laboratory tests and other research procedures related to the protocol can be completed, as scheduled.
• Administers detailed cognitive assessments in person and a brief neurological assessment in person. Completes scoring of cognitive, neurologic, psychiatric or any other assessments according to standard protocols.
• Maintains good working knowledge of all assigned protocols and reporting requirements. Works on multiple complex clinical studies.
• Assists subjects to exam room and prepares subjects for examination and/or research procedures. Prepares the examination or treatment areas before, during and after patient use.
• Completes clinical summaries and neuropsychological summaries for each participant based on standard procedures. Maintains accurate and up to date documentation on all subjects.
• Tracks and maintains study inventory and orders replenishment of supplies as needed.
• Anticipates daily changes in schedule, maintaining a smooth patient flow.
• Develops and maintains protocols for study. Develops consent forms for clinical trials from protocols. Prepare materials for IRB such as Change in Research applications, Continuing Review or other Regulatory submissions when needed.
• Prepares for and participates in monitoring and audits of studies. Corrects errors in database when necessary and reports adverse events as needed to IRB. Writes responses to audit reports with input from the Principal Investigator.
• Conduct literature reviews to provide background information on the studies. Abstract and index information based on knowledge of subject matter. Recommends changes to protocol operations to get to end goal.
• Serves as department liaison with collaborators and multiple research laboratories both in-house, commercial and third-party.
• Recognizes emergency situations, implements emergency procedures according to clinic guidelines. Uses universal safety precautions to protect self and co-workers from bio hazardous materials.
• Obtains and provides health information for research subject use as requested by the PI or other senior staff.
• Participates in skill development and training through in-service programs to enhance knowledge level and to ensure mastery of patient care procedures.
• Oversee and conduct tracking of participants over time, including monitoring of responses in text messaging platform/study email account, and interim and end-of-study in-person and phone follow-up contact
• Oversee record implementation and management for research study, including using Excel, RedCap, E-Reg or similar system, and set up of any additional database(s). Documents task performed accurately on NTF, Research Notes and/or Oncore as required.
• Oversee writing summary of weekly recruitment activities, including any related study events to discuss at weekly team meetings.
• Coordinate and conduct recruiting and retaining participants and administration of baseline and follow-up surveys; and provide oversite for research assistants conducting participant study recruitment and retention and survey procedures.
• Active in participant recruitment outreach efforts including at on-site and off-site locations.
• Participate in study meetings and provide update on protocol implementation status and make recommendations on operational issues.
• Prepares presentations, manuscripts, and reports, as needed.
• In conjunction with the Clinical Research Manager, trains new study staff on research and protocols.
• Assists and is delegated responsibilities as required by Supervisor.

Minimum Qualifications

• Bachelor's Degree in related discipline.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Research Program Coordinator
Role/Level/Range: ACRP/03/MB
Starting Salary Range: $41,300 - $72,300 Annually ($56,800 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30-5
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​SOM Rad General Administration
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm