Office Supervisor III

Posting Details

Posting Summary

Job Title
Office Supervisor III

Division
Division of Finance & Administration

Department
Bursar's Office

Work Status
Full Time

Position Category
Staff

FLSA
Non-Exempt

Pay Range
10

Salary Range
$43,466 - $59,443 /year (with potential growth of $75,440)

Fund Source
State Support

Job Summary

Under general supervision, the Office Supervisor III provides complex administrative secretarial and clerical support to an individual or group. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves intensive participation in the work of the supervisor. Incumbents exercise discretion and frequent independent judgment and action with considerable consequence of error.

Job Duties

• Monitors budget allocations and provides general administrative support to the Bursar Office

• Resolves scheduling problems among assigned personnel and with other units. Directs work flow to accommodate peak periods

• Oversees implementation and administration of policies and procedures for assigned unit

• Assures quality control and makes recommendation for improvement of work methods or technology to increase productivity

• Assists in developing unit production goals and in developing unit budget

• Oversees the assembly, compilation, and routine processing of data and records for reports, special studies, filing, and storage. Recommends manual and automated methods and procedures

• Prepares reports and correspondence related to unit operations

• Operates office equipment such as personal computers, typewriters, calculators, facsimile machines, and photocopiers

• Establishes and evaluates methods and procedures for processing data and materials and for setting up and maintaining manual and automated filing systems

• Greeting office visitors

Requested Minimum Qualifications

Education: A High School Diploma or GED is required.

Experience: At least five years progressively responsible clerical work to include at least one year in supervisory capacity.

Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Other Preferences for Consideration

Knowledge, Skills & Abilities

REQUIRED KNOWLEDGE / SKILLS / ABILITIES

• Comprehensive knowledge of and skill in applying office practices and procedures, principles of office management and supervision
• Thorough knowledge of business English, grammar, spelling and punctuation
• Skill in planning and coordinating clerical work; in supervising, motivating and training clerical personnel; in interpreting and applying departmental policies and procedures
• Skill in operating manual and automated office equipment including personal computers and related software
• Ability to compose correspondence and preparing reports; in performing mathematical computations; in establishing clerical methods and procedures
• Negotiate and resolve scheduling and procedural problems.
• Ability to communicate effectively both orally and in writing; to establish and maintain effective work relationships.

Posting Detail Information

Posting Number
ST01280

Number of Vacancies
1

Job Open Date
03/07/2025

Application Review Date

Job Close Date
03/25/2025

Special Instructions to Applicant

Please enter two professional references in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this career opportunity?
   
   (Open Ended Question)
   
   
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
3. * Do you have at least five years of clerical work experience that includes at least one year of experience in a supervisory capacity?
   • Yes
   • No
4. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
5. * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (unofficial )