Clerical Assistant 3 - 9 month
- Employer
- Indiana University of Pennsylvania
- Location
- Indiana, Pennsylvania, United States
- Salary
- Competitive Salary
- Date posted
- Mar 4, 2025
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Job Details
Position Summary & Description
THIS POSITION IS POSTED IN ACCORDANCE WITH THE
AFSCME COLLECTIVE BARGAINING UNIT
Indiana University of Pennsylvania(IUP) invites applicants for a Clerical Assistant 3 - 9 month position in the IUP Counseling Center. Hiring preference will be given to internal candidates who apply.
The Clerical Assistant 3 provides clerical and administrative support to the IUP Counseling Center by handling communications (emails, phone calls, and walk-ins), scheduling appointments, and managing documentation while ensuring confidentiality. Key responsibilities include overseeing the Electronic Medical Records (EMR) system, coordinating care with internal and external agencies, managing office operations, tracking budgets, and supporting Counseling Center initiatives. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
This is a nine month position, working from mid-late August through mid-late May each year.
Review the PA Specifications for this Job Title.
The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
WORK SCHEDULE:
8:00am - 4:30pm
Position Qualifications
MINIMUM EDUCATION AND TRAINING:
- One year as a Clerical Assistant 2 (commonwealth title).
- One year of moderately complex clerical experience.
- An equivalent combination of experience and training.
REQUIRED SKILLS AND KNOWLEDGE:
- Candidates must communicate effectively and perform well in the interview(s).
- Candidates must have communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.
The salary for this position is determined by the AFSCME Collective Bargaining Agreement.
Essential Functions
The work of this position occurs in a typical office environment. Although infrequent, periods of heavy exertion may occur. Incumbent must have the following abilities:
- Ability to travel to field locations and meeting/training sites by motor vehicle when required.
- Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the public.
- Use common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers, and similar equipment.
- Perform manual duties such as lifting and carrying various weight limits.
- Operate office equipment which may require stooping, kneeling, bending, stretching and prolonged sitting or standing.
- Provide assistance and guidance to internal and external customers.
- INTERNAL BIDDER INSTRUCTIONS : Current
Employees at IUP
This position notifies:
1) Any Full-time Regular Clerical Assistant 2 employee of an opportunity to submit a bid for promotion to a Clerical Assistant 3 position; or
2) Any Part-time Regular Clerical Assistant 3 employee of an opportunity to submit a bid for Full-time status; or
3) Any Full-time Temporary Clerical Assistant 3 employee of an opportunity to submit a bid for a Regular Clerk Typist 3 with benefits; or
4) Any Part-time Regular Clerical Assistant 2 employee of an opportunity to submit a bid for promotion to a Full-time Clerical Assistant 3 position.
You will receive a confirmation email when your application has been successfully submitted.
EXTERNAL CANDIDATE INSTRUCTIONS : NOT Employed at IUP - A complete application will consist of a cover letter, resume, names, and email addresses of three references submitted in this online application system at Employment at IUP.
- Automated reference requests will be generated when the application is submitted by the applicant.
- You will receive a confirmation email when your application has been successfully submitted.
- Please do not fax, mail or e-mail any documentation.
IUP is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression.
Company
Indiana University of Pennsylvania is a public research-intensive institution located 55 miles northeast of Pittsburgh, Pennsylvania. It is one of the two largest universities of the 14 schools comprising the Pennsylvania State System of Higher Education.
For nearly 150 years, Indiana University of Pennsylvania has delivered a highly personalized, intimate, and affordable learning environment. And over time, our commitment to these values has grown into national recognition and praise.
IUP has grown into a world-renowned, highly affordable university spread over 374 beautiful acres. Throughout our many decades, we’ve stayed true to our purpose—bringing a world-class education and outstanding opportunities to our students.
In addition to our main campus in Indiana, Pennsylvania, we also offer programs at our Punxsutawney and Northpointe campuses, as well as the Pittsburgh East center just 20 minutes outside of downtown Pittsburgh.
Transforming lives—it’s why we’re here and what we do best. We focus on giving our students the education, opportunities, and experiences that create ideal conditions for personal growth and success. Along the way, we make an impact on the region, and even the world, through collaborations, shared facilities, research efforts, and our alumni, who take what they’ve learned at IUP with them as they pursue their professional goals.
IUP's Strategic Plan for 2020–28 is designed to transform the culture at IUP to enhance the student experience by fostering exceptional student-centeredness. Transformation will include reordering resources to ensure every student is engaged and can be successful at every point in their journey—transitioning to the university, while enrolled at IUP, and after their time at IUP.
IUP and the Pennsylvania State System of Higher Education offer a comprehensive benefit package designed to provide employees a variety of choices to best fit the employees' individual needs and the needs of their family.
IUP is a member of the Pennsylvania State System of Higher Education and is an equal opportunity employer committed to excellence through diversity and through providing equal employment to minorities, females, veterans, and disabled individuals.
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