Assistant to the Dean

Posting Details

Posting Summary

Job Title
Assistant to the Dean

Division
Divison of Academic Affairs

Department
Department of Business Administration

Work Status
Full Time

Position Category
Staff

FLSA
Exempt

Pay Range
Exempt

Salary Range
$65,000 - $80,000 / year

Fund Source
State Support

Job Summary

The Assistant to the Dean at the Graves Business School plays a vital role in supporting the Dean in executing strategic initiatives, managing administrative operations, and fostering an efficient, high-performing work environment. This position encompasses strategic planning, staff development, fundraising activities, academic scheduling, and policy guidance. The role requires a dynamic individual with exceptional organizational, communication, and problem-solving skills, adept at managing multiple priorities with discretion and professionalism.

Job Duties

• Strategic Support: Assist in implementing the school’s strategic plan, collaborating with the Dean, staff, and faculty leaders to identify and advance strategic priorities.
• Workflow Administration: Manage the Dean’s daily workflow, including scheduling, keeping the Dean informed of important messages, events, and tasks.
• Report Management: Ensure the timely preparation and submission of reports, including school reports, P-Card processing logs, and other documentation.
• Fundraising Assistance: Actively support and coordinate the school’s fundraising initiatives and events.
• Teamwork and Staff Development: Work independently and collaboratively to enhance operational and organizational effectiveness; streamline staff development and evaluation processes.
• Policy Guidance: Provide guidance on academic policies, including promotions, tenure, sabbaticals, faculty hiring, and conflicts of interest.
• Departmental Coordination: Serve as the primary liaison for departments engaging with the Dean’s office.
• Research and Analysis: Conduct research, analyze data, and prepare comprehensive reports to support decision-making.
• Academic Scheduling: Coordinate class schedules with school departments and maintain the master schedule, liaising with the Registrar’s office.
• Stakeholder Engagement: Respond to inquiries from faculty, students, and stakeholders with professionalism and discretion.
• Project Management: Apply project management principles to oversee special projects, ensuring timely completion and progress reporting.
• Advisory Board Liaison: Represent the Dean on various advisory boards.
• Technology Proficiency: Maintain and update website content and social media, ensuring seamless online presence.
• Organization and Management of Personnel File: Maintain personnel files and collaborate with Academic Affairs and other university units.

Requested Minimum Qualifications

Education: The successful candidate must have a Bachelor’s Degree in Business, Management, or a related field from an accredited college or university.

Experience: At least three years of work experience as an Executive Assistant or serving in a similar role in a professional office setting is required.

Other Preferences for Consideration

Preferences:
A Master’s Degree from an accredited college or university.

Knowledge, Skills & Abilities

Knowlege, Skills & Abilities:

• Skills: Exceptional written and oral communication skills, proficiency in English grammar and punctuation, and intermediate skills in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.
• Flexibility: Willingness to work occasional evenings and weekends.

Posting Detail Information

Posting Number
ST01404

Number of Vacancies
1

Job Open Date
02/25/2025

Application Review Date

Job Close Date
03/31/2025

Special Instructions to Applicant

Please enter two professional references in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other
2. * Did you obtain a Bachelor’s Degree in Business, Management, or a related field from an accredited college or university?
   • Yes
   • No
3. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
4. * Are you a current, past, or retired Morgan State University employee? Are you a current, past, or retired State employee? If YES to current, past, or retired STATE employee, please state the agency. If not applicable, put N/A
   
   (Open Ended Question)
   
   
5. * Do you have at least three years of work experience as an Executive Assistant or serving in a similar role in a professional office setting?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (unofficial )