Finance Manager of Sponsored Programs

Finance Manager of Sponsored Programs

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.


Job Description:

To manage the day-to-day pre- and post-award transactions necessary in administering the ASRC faculty sponsored awards. Assuring compliance with the applicable rules and regulations imposed by federal, state, private sponsors, the Research Foundation of SUNY, and the University at Albany.

Primary Responsibilities:

• Manage sponsored awards budgets, including grants, contracts, sub-awards, MOU's, and other funds;
• Design and implement efficient financial processes and procedures, including contracts and invoices in accordance with sponsor requirements;
• Design, generate, and maintain accurate, up-to-date financial information and reports for the Director and his direct reports, research faculty, and as needed;
• Ensure compliance with federal, state, private foundation, and campus guidelines.
• Manage tuition payments for students involved with awarded projects;
• Manage the processing of supply and equipment orders, participant and human incentive payments, travel, technology;
• Maintain organized financial records and files;
• Liaise with the Office of Sponsored Programs Administration, Research Foundation (RF) Human Resources, as well as external vendors for the seamless management of sponsored awards.
• Collaborate with post-award management and communicate knowledge of new policies and procedures.
• Actively participate in the budget development at the proposal/pre award stage; Prepare budget modifications and assist with the submission of financial reports per sponsor requirements.
• Assist Principal Investigators (PI's) with the preparation and submission of post-award transactions, including personnel appointment forms, change forms, labor distribution forms, travel reservations and reimbursements, purchase requisitions, and P-Card reconciliation.
• Interface with RF departments as needed to ensure compliance with Foundation and Federal government regulations. Serve as a conduit for information from the RF departments to faculty and staff stakeholders.
• Assist as needed in the preparation of progress reports to external sponsors
• Manage research travel arrangements with subsequent reimbursements and P-Card reconciliation for researchers.
• Manage research travel arrangements with subsequent reimbursements and P-Card reconciliation for researchers.

Functional and Supervisory Relationships:

• The position reports to the Assistant Director for Finance and Operations
• The incumbent will not supervise any positions

Job Requirements:

• Proficiency in Microsoft Office Suite, business tools, including computer applications related to budget activities Experience working with commonly used software such as Microsoft Office Suite (including TEAMS) and Adobe applications.

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
• A minimum of two years of experience working in a research environment or equivalent administrative experience.
• Previous experience with federal, state, and private research funding; compliance regulations for funded projects.
• Experience with budgeting, grant management and/or purchasing
• Excellent written and verbal communication skills.
• Ability to work independently and as a team member in-person, multi-task, and respond professionally in challenging situations is essential.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Bachelor's degree in sciences (STEM) or finance
• Familiarity with online financial reporting systems, such as Report Center, Oracle and PACS
• Experience in reviewing scientific reports for funded research projects at an institution of higher education.
• Experience interpreting and applying policies at multiple levels of authority (federal, state, and institutional).
• 2-5 years' experience in research administration and compliance.

Additional Information:

Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $58,000-$60,000

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=184963


Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers

Note : After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

A review of applications will start on March 24, 2025 and the search will remain open until the position is filled.