The Notre Dame of Maryland (NDMU) Physician Assistant Studies
Program is seeking an energetic self-starter to join its Physician
Assistant (PA) Program team of professional educators as its
Administrative Assistant. The well-qualified, right-fit candidate
will join a team that includes an experienced Program Director,
Medical Director, a Director of Academics, a Director of Clinical
Education, Principal Faculty member(s), and several adjunct
instructors. You will join the Program Director in administering
and supporting a team of high-caliber individuals that will embrace
and carry forward the programs commitment to leading PA students to
becoming well trained, competent, and compassionate Physician
Assistants. The Administrative Assistant will participate in all
facets of the administrative aspects of the program, including
records that pertain to Supervised Clinical Practice Experiences,
oversight of all clinical experience related administrative
activities, student assessment records, and participation in
program accreditation activities. The NDMU PA Studies Program
provides staff with opportunities for professional growth and
development, admission process support, and multiple fringe
Primary responsibilities will include, but will not be limited
- Manage phone calls, mail, and routine face-to-face
communication for the NDMU PA Program.
- Arranges PA program appointments and meetings, including
scheduling, room reservations, and menu/food service
- Processes memos, letters, and other correspondence for the PA
- Prepares spreadsheets, charts, graphs, and various surveys,
data sets, and assessment results for reports and
- Maintain confidential files and records pertaining to PA
students and faculty.
- Process full time, instructional, and adjunct faculty
contracts, personnel information, and related statistics. Creates
and maintains all faculty lists.
- Participate in and maintain minutes for various PA Program
- Assist with budget development, utilization, and maintenance
- Supports the program during assessment and accreditation
- Plans and coordinates travel arrangements and program
- Provides administrative support to PA Program Committees.
- Acts as a campus-wide ombudsman by respectfully representing
the PA Program.
- Records and maintains minutes of various committee meetings;
instructs others, as needed, for recording and maintaining various
- In collaboration with the PA Program Director, develop and
implement procedures, documents, and files that will support the PA
Program in meeting or exceeding all (most current) ARC-PA Standards
- Knowledge: Minimum of an Associate’s degree with
significant administrative, clerical, and organizational
experience; a Bachelor degree is preferred.
- Experience: At least three (3) years of office
management/administrative assistant experience is required.
(Experience in higher education and upper level administration is
preferred and may be substituted for academic degree.)
- Skills/Aptitude: Strong organizational, administrative
and time management skills. Initiative and judgment to
independently problem solve and prioritize. The ability to develop
and implement short and long term goals. Confident public relations
and interpersonal skills with the capacity to interact
professionally with internal and external stakeholders across a
range of titles and roles. Effective oral and written communication
skills and good command of English language and grammar
- Working Conditions: Normal office environment. Some flex
hours will be required, typically for attendance at University
functions outside of normal business hours
Please submit application materials, including a cover letter that
describes how you will contribute to the success of this graduate
medical education program and an up-to-date resume or curriculum
vitae. Address correspondence and questions to Jack A. Goble, Jr.,
DMSc, MHA, PA-C, Program Director/Department Chair at
Notre Dame of Maryland University does not discriminate in offering
equal access to its educational programs and activities or with
respect to employment terms and conditions on the basis of age,
ancestry, color, creed, disability, gender, gender identity,
genetic information, marital status, national origin, race,
religion, sex, sexual orientation, or protected veteran's status.
The following person has been designated to handle inquiries
regarding the non-discrimination policy: Greg FitzGerald, Chief of
Staff, Notre Dame of Maryland University, 4701 North Charles
Street, Baltimore, MD 21210, 410-532-5109.
For all other employment inquiries, please contact Human Resources
at 410-532-5898 or firstname.lastname@example.org. Notre Dame of Maryland
University is an EEO/AA employer.