Fiscal Accounts Specialist I

Fiscal Accounts Specialist I

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13142
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 03/03/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $34,600 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, non-exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

Job Summary

Provide skills in the receipt, disbursement, and recording of funds for university accounts and provide excellent service to the University community. Responsible for receiving, disbursing and properly crediting funds to fiscal accounts and for answering questions and researching issues concerning policies, procedures, and fiscal services.

Core Responsibilities

1. Provides in-person service to customers (students and department staff) regarding student, staff, and departmental accounts.
2. Provides over the phone service to customers who call into the Fiscal Services phone queue.
3. Typical services to students and University staff includes; resolving issues, answering inquiries, and providing research for problems with accounts. Resolution of complex issues may include collaborating with other departments within the University.
4. Receives and verifies cash, checks, and credit card payments. Prepares payment receipts. Credits payments to proper accounts in student information system.
5. Processes deposits for university departments and organizations.
6. Processes various departmental forms for staff including but not limited to; petty cash reimbursement, travel reimbursement and team travel funds.
7. Processes and files forms for students, including check stop payments, tuition assistance and exemptions, tuition installment plans and various other forms.
8. Prepares cashier window for opening; secures cash and checks; prepares bills for collection; disburses payroll and refund checks.
9. Closes cashier window at end of shift; balances cash drawer, prepares currency and coins; endorses checks; completes deposit slips.
10. Responsible for providing responses, in a timely manner, to emails received in the Fiscal Services inbox.
11. Assists with special projects as needed.
12. Recommends process and workflow improvements to improve office efficiency.
13. Takes a proactive approach to assist co-workers in various tasks, to ensure highest standards of customer service.
14. Performs work tasks in a safe manner and following work instructions.

Required Qualifications

• Associate's degree or 60 completed college hours from an accredited institution.
  • Experience may substitute for education on a year-for-year basis.
• Three (3) years of customer service and/or clerical experience with at least two (2) years of cash handling experience in a large volume operation.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Demonstrated knowledge of Microsoft Office software.
• Standard office equipment.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.
• May require overtime and/or extended hours during peak times of the year.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.


To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=13142&PostingSeq=1


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