Audio Visual Lighting Services Coordinator

Posting Details

Position Information

Recruitment Number

1604

Number of Vacancies

1

Working Title

Audio Visual Lighting Services Coordinator

Classification Title

AV Technician III

Proposed Salary to be Offered

$53,580 / year

Appointment Percentage (Budget)

100

Position Summary

The Audio Visual Lighting Services Coordinator is responsible for supervising the Audio Visual Lighting Services ( AVLS ) area within University Centers. In addition to the job responsibilities outlined below, areas of ability and knowledge include: excellent interpersonal communication skills, understanding of acoustics and sound reinforcement theory, understanding both the language and technical specifications included in contract riders, liability and risk management as it pertains to production work, broad overview of all currently available technology in the areas of sound, light, and AV equipment, ability to lift/move heavy equipment, and the ability to work in a lift at heights up to 30’. Some evening, weekend, and occasional holiday hours are required for this position. Limited evening and weekend phone calls for technical assistance can also be expected. This position reports to the Associate Director for Event and Facility Operations, University Centers.

Position Type

Staff/Administrative

Pay Basis

Hourly

FLSA

Non-Exempt

Contingent Upon Funding

No

Is this position eligible for employment sponsorship, (H1B or PERM)?

No

Required Qualifications

• Bachelor’s Degree -OR- a combination of job-related education plus two (2) or more years of related experience.
• Extensive knowledge of and experience with sound, lighting, and AV systems.
• Supervisory experience.
• History of detail-oriented customer service.

Preferred Qualifications

• Experience working in a higher education setting.
• Ability to work collaboratively with diverse clientele including students, staff, faculty, and community members.
• Experience with Extron/Crestron equipment.
• Valid driver’s license.
• Proficient in Word & Excel.
• Experience working with event scheduling software programs (including EMS or Mazevo).
• Experience leading student staff members.
• Ability to develop student employee training programs.
• Understanding of the importance of collaboration within the unit and the university.

Physical Demands

• Walking and the ability to lift up to forty (40) pounds.

Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.

Working conditions and environment

• This person must be able to vary the typical work schedule to meet event needs.
• Some night, weekend, and occasional holiday hours are required.
• Travel for professional development is possible.

Miscellaneous Information

Information about your Benefits
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:

• paid vacation for 12-month positions.
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on theU.S. News & World Reportlist of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest. UW-La Crosse ranks 6th nationally among the Top LGBTQ -Friendly Colleges for 2018-19 by AffordableCollegesOnline.org ( ACO ).
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan .
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse . Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
COMMITMENT TO INCLUSIVE EXCELLENCE
Inclusive Excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.
The University of Wisconsin La Crosse fulfills this by creating a welcoming and inclusive community for people from every background – people who serve the State of Wisconsin and the public good.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.

Redbook Position

Yes

Division/College

Student Affairs Division

Description of College / Department / Program / Division / Unit

The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL . We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service and the celebration of diversity. The Division includes a number of departments: Admissions and Recruitment, Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellors Office. The staff of the Division is truly student-centered and concerned about the holistic development of the student.

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Set Up, Operate, and Troubleshoot Audio, Visual, and Lighting Equipment

Duties to Support Responsibility

• Serve as the on-site technical coordinator for all large events.
• Serve as the lead audio engineer offering a high level of artistic quality and knowledge of structure and equipment integration.
• Secure backline equipment and other services and equipment as needed for events.
• Provide professional quality lighting services while utilizing digital lighting consoles with installed and portable lighting systems. Operate all facets of lighting including board programming, instrument use and maintenance, safe use of lighting truss, light plots, and gel/color schemes.
• Serve as equipment operator for all facets of sound production, including but not limited to: digital and analog mixing consoles, line array amp/speaker systems, wire/cable management, and digital and analog signal processing equipment. Possess thorough knowledge of backline, media splits, wireless, dynamic, and condenser microphones, monitor systems, and VHF / UHF transmitting devices. Possess ability to quickly problem solve technical issues, and a full understanding of electrical safety.
• Establish and enforce guidelines and standards for overall event logistics including but not limited to communications, stage safety, sound pressure limits, stage logistics, load-in, load-out, appropriate staffing, and special requests such as foggers and pyrotechnics.
• Utilize and secure maintenance for aerial work platforms (lifts) and chain/motor rigging systems.
• Support UWL events outside of University Centers facilities as appropriate and assigned.
• In conjunction with the University Information Technology staff and contracted maintenance vendors, maintain, update and replace all University Centers computers and other technology as needed.
• Manage the music service for the Union public areas.
• Create and implement AV Training for University Centers Building Managers, Information Center staff, and Reservations staff.
• Coordinate duties with the Event Services Manager.

Responsibility Statement

Student Staff Supervision and Training

Duties to Support Responsibility

• Coordinate recruitment, hiring, training, supervision, scheduling and evaluation of student staff.
• Cover all necessary work shifts as necessary due to student emergencies (death in family, illness, etc.) and during the beginning and end of semesters.
• Create and track student staff budget and equipment needed for events.

Responsibility Statement

Administrative

Duties to Support Responsibility

• Utilize and maintain the event scheduling software program for quotes, billing, and tracking equipment use for events requiring AV & production support.
• Assess departmental equipment needs and create annual purchasing requests and long-term replacement budgets.
• Assist with maintaining the University Reservations and Event Support Services website.
• Establish policies for equipment rental/use and event staffing.
• Attend all staff and operations meetings.

Responsibility Statement

Equipment and Facility

Duties to Support Responsibility

• Oversee and maintain equipment, storage, and performance areas.
• Keep accurate inventory of equipment and supplies.
• Determine methods and procedures to avoid equipment loss or damage.
• Request facility repairs within work areas.

Responsibility Statement

Customer Consultation and Other Duties

Duties to Support Responsibility

• Work with clients to obtain the technical services needed to make events successful.
• On behalf of the customer, advance any events requiring complex production with the agent/performer/speaker.
• Maintain crowd management training certification.
• Maintain CPR / AED certification.
• Other duties as assigned.

Posting Detail Information

Posting Detail Information

Posting Date

02/12/2025

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

02/26/2025

Close Date

Special Instructions

Application deadlines
TO ENSURE CONSIDERATION : Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Position Contact Name

Kyle Burke

Position Contact Email

kburke2@uwlax.edu
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Chronicle of Higher Education Web Site
   • Discipline-Specific Publication/Web Site
   • HERC Web Site
   • HigherEdJobs.com Web Site
   • Job Center of Wisconsin Web Site
   • Minority Publication/Web Site
   • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
   • University of Wisconsin - La Crosse Web Site
   • La Crosse Tribune
   • Personal Referral
   • LinkedIn
   • Indeed
   • WinonaDailyNews.com, LaCrosseTribune.com, ChippewaHerald.com, Journaltimes.com, Kenoshanews.com, Madison.com
   • Department of Workforce Development (WISC)
   • Other
2. * The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
   • I wish for my name to remain confidential until the university is no longer able to do so.
   • I waive my right to keep my name confidential through the application process.
3. * Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
   • Yes, I will require sponsorship prior to employment.
   • Yes, I will require sponsorship for continued employment if hired.
   • No, I do not require sponsorship and am eligible to work in the US.
4. * Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).
   
   (Open Ended Question)
   
   
5. * Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
   • Yes
   • No
6. * After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: https://www.wisconsin.edu/ohrwd/benefits/life-events/empcha/ra/). Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
   • Yes
   • No
7. * Are you an alum of the University of Wisconsin-La Crosse?
   • Yes
   • No
8. * Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
9. * Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
10. * Are you legally eligible to work in the United States?
    • Yes
    • No
11. * Are you currently or have your worked with a pervious UW System Institution and/or State of Wisconsin agency employer in the past seven years? (Pursuant to UW Systems Administrative Policy 1275, A UW System institution may not make an offer of employment to any individual who, within the last 7 years, has held a UW System appointment, unless the institution has reviewed the UW institutional personnel file(s) of the individual.) If yes, by electronically typing your name, you authorize UWL Human Resources to review your personnel file. If No, type NA
    
    (Open Ended Question)
    
    

Required Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter/Letter of Application
3. Reference Contact Information

Optional Documents