Assistant to Executive

The University of Maryland, School of Medicine, Department of Medicine, Division of Pulmonary, Critical Care, and Sleep Medicine is currently recruiting for an Assistant to the Executive .

Benefits (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties:

The Assistant to Executive primary role is to provide high level executive assistance and direct day to day support to the Executive/Chair who may require assistance during traditional and non-traditional working hours. The individual will utilize diplomacy, discretion, confidentiality, and exercise independent decision-making and judgment. This position assists in execution of leadership university operations, while working closely with others.

Essential Functions:

• Responsible for coordination of executive's daily and long-range schedule that includes all travel scheduling, expenses tracking, and meeting management and content with internal and external parties.
  
• Provide complete planning for meetings, conferences hosted by the executive, and committees including communication materials and presentations. Assures executive is fully briefed before meeting on matters to be considered.
  
• Manages and coordinates correspondence and reports on behalf of the Executive/Chair. Gathers and compiles material and interprets data to prepare new and recurring administrative reports.
  
• Drafts financial, statistical, budget, narrative, and other reports as required. Peer reviews correspondence drafted by Executive/Chair.
  
• Manages, evaluates, and improves the effectiveness of administrative resources for the Executive/Chair.
  
• Assists in budget monitoring and oversees the processing of all travel expenses, invoices, and purchases for the Executive/Chair. Oversees space planning, moves, change requests for space, furniture, or equipment.
  
• Acts as a problem identification and resolution resource, answers questions, provides guidance, troubleshoots, and follows up in resolving problems, both internal and external.
  
• Conducts necessary research regarding University operations and informs Executive/Chair of findings so they may accomplish University objectives.
  
• Represents the University in on-campus and off-campus committees, or in meetings with faculty, students,
  governmental representatives, and members of the general public. Acts as a liaison for faculty, staff, students, and executives. Participates in special projects and performs other administrative duties having a significant impact on the overall goals of the University.
  
• Performs other duties as assigned.

Qualifications :

Education: Bachelor's degree.

Experience: Three (3) years of related administrative or business operations environment supporting an executive/chair.

Supervisory Experience: One (1) year of direct supervision or responsibility for training, work coordination, and monitoring work of others.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

Hiring Range: $84,600 - $88,000, Commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.