Human Resources Assistant

Human Resources Assistant

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.


Job Description:

The Human Resources Assistant will assist in a broad range of generalist tasks in workforce planning/operations that will include but not be limited to researching and gathering compensation data for various positions, data entry into SUNYHR, handling personnel transactions, participating in career fairs, using the applicant tracking system to post positions and documenting and maintaining workforce planning information, data, records and files. This position will collaborate with departments and leadership to support recruitment strategies and job description development.

Primary Responsibilities:

• Classification and Compensation Support
  • Assist in collecting and researching data to analyze position descriptions for appropriate classification and compensation.
  • Help determine salary ranges based on market data and campus practices, making recommendations as needed.
  • Assist in reviewing and revising job descriptions, providing recommendations for clarity and compliance.
  • Assist in reviewing positions for compliance with the Fair Labor Standards Act (FLSA).
• Support operational functions to include but not be limited to also-receives and extra service transactions in SUNYHR through accurate data entry as well as other operational tasks in SUNYHR that will include personnel transactions, drafting and sending correspondence, and generalist operational functions.
• Applicant Tracking System Support
  • Help manage the university's Applicant Tracking System, providing training and troubleshooting support for users.
  • Assist in posting positions in the applicant tracking system
  • Assign permissions and maintain data needs
• Recruitment Activities
  • Collaborate with Departments: Work closely with various departments to understand and identify their recruitment needs, enhancing the applicant talent pool.
  • Promote Open Positions: Actively participate in career fairs and other recruitment events to promote open positions, highlighting the benefits of employment at the University.
• Compliance Assistance
  • Support workforce planning in navigating classification, compensation, and recruitment regulations.
  • Keep and maintain records for the workforce planning unit.
• Other reasonable duties as assigned.

Functional and Supervisory Relationships:

• Reports to the HR Associate for Workforce Planning, Professional

Job Requirements:

• Commitment to diversity, equity, and inclusion.
• Ability to handle confidential data responsibly.
• Strong organizational skills to meet deadlines in a fast-paced environment.
• Must be able to accurately complete data input with proficiency.
• Critical thinking skills to interpret guidelines and apply them effectively.
• Basic understanding of HR policies and procedures.
• Collaborative mindset to work with various stakeholders.
• Familiarity with data analysis tools, including Excel.
• Ability to build inclusive relationships within the campus community.
• Effective oral and written communication skills

Requirements:

Minimum Qualifications:

• Bachelor's degree in Human Resources, Data Analytics or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• 1 year of relevant experience.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• 2 years of experience in compensation and classification as a data analyst in higher education.
• Experience in recruitment or HR functions, particularly in higher education.

Working Environment:

• Typical office environment

Additional Information:

Professional Rank and Salary Range: Personnel Assistant, M/C, $52,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=185405


Application Instructions:

Applicants MUST submit the following documents:

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

A review of applications will start on March 3, 2025 and the search will remain open until the position is filled.