DIRECTOR OF ACADEMIC SERVICES

DIRECTOR OF ACADEMIC SERVICES

Req #: 194568 Department: UW BOTHELL- SCHOOL OF EDUCATION Job Location: UW Bothell Posting Date: 09/02/2021 Closing Info: Open Until Filled Salary: Salary is commensurate with experience and education. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Although open until filled, priority consideration date is September 27, 2021 As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

RESPONSIBILITIES:

Program and Curriculum Coordination and Marketing

• Provide input to the Dean, the Associate Deans, and the faculty in the areas of program and curriculum development
  
• Articulate program requirements and other information to Washington State’s board(s) for teacher preparation as well as ensure compliance with Undergraduate and Graduate School policies and procedures
  
• Working closely with Dean, Associate Deans, School Administrator and faculty committees, develop, maintain and revise a complex course time schedule for each academic year using knowledge of University requirements, the disparate requirements of the Educational Studies’ degrees, minors, and programs, student demand, and faculty availability
  
• Advise Dean and faculty committees on implications of schedule changes on program progress and student completion. Provide recommendations to the various deans and faculty of revisions as well as identify problem areas
  
• Assist Dean with program accreditation processes for all programs, including program reviews and site visits, as needed
  
• Coordinate entry, maintenance of, and revisions to University Time Schedule. Troubleshoot with administrative team any changes affecting course offerings, classroom scheduling, course cancellations and/or reassignment of faculty
  
• Represent the School in both School and University work teams, as needed: Councils, committees, task forces, and work groups (e.g. Certification and Non-Certification committees, Graduate Council, classroom scheduling work team)
  
• Assess need for and determine additional courses to support prerequisites and degree requirements for new degrees and minors, as well as determine if courses fulfill other prerequisites/requirements in other majors/minors
  
• Collaborate with regional colleges to identify transfer courses that fulfill prerequisites at a community college
  
• Collaborate with School Administrator to ensure appropriate faculty recruitment, scheduling and compensation
  
• Respond to data requests from various university and state constituencies and partners
  
• Lead the collaborative efforts of Admissions advisors, Educational Studies advisors and staff to develop strategy to publicize new degrees and minors through printed materials, the WEB, and individual advising sessions
  
• Oversee the writing of content for the Educational Studies sections of the University Catalogue as well as the website, promotional brochures, and alumni communications
  
  Enrollment Management
  
  
• Provide oversight for enrollment management and admission processes, policies and procedures for all undergraduates/graduates in Educational Studies’ programs
  
• Manage the School’s enrollment database and report on current enrollments and forecast future enrollments for SES courses/programs, recommending course, sections, and program changes as needed
  
• In conjunction with the Dean, develop policies and procedures to meet departmental and university FTE targets
  
• Review and manage all programmatic application processes.
  
• Work closely with admission advisers, program advisers, and admission specialists to provide crucial and accurate information to potential applicants.
  
• Oversee departmental registration
  
• In conjunction with the Dean, develop policies and procedures restricting or allowing access to Educational Studies courses based on major, registration status, and/or departmental resources
  
• Serve as a resource for faculty on registration issues
  
• Review late add petitions
  
• Approve/deny student petitions for waiver of programmatic/curricular rules or inclusion of courses from other institutions
  
• Act as Dean’s designee for reviewing reinstatement petitions
  
• Work with staff to coordinate School scholarship processes
  
  Strategic Planning
  
  
• Participate on Dean’s Leadership Team, providing data portraits and analysis as well as input on short- and long-term initiatives, goals and strategies in support of Educational Studies program development.
  
• Provide information for and assist with program/grant proposals that support strategic initiatives
  
• Participate in and share program information and data with stakeholders to assist in cultivating partnerships beneficial to School
  
• Assist in revisions and development of School level policy, as needed, to support strategic planning
  
• Participate in Dean team meetings with the School Administrator to share information, problem solve and strategize program development and allocation of resources
  
• Work directly with the School Administrator to establish appropriate amounts of resources - both human and fiscal - to support all programs and initiatives. This includes assisting with calculation of faculty efforts, the human resource impact of student abroad/new programs, external partnerships, and grant proposals
  
  Supervision
  
  
• Supervise student admission processes, advising, and teacher candidate placement functions
  
• Supervise Academic Services staff, provide oversight of workload, performance evaluations, corrective action, resolution of personnel disputes and problems, and assistance with promotion and reclassification
  
• Train and mentor staff to develop their full potential and to enhance the continuity of competent and committed staff for Educational Studies
  
• Work closely with School Administrator to ensure compliance with University HR policies and procedures, as they relate to supervision of, promotion of andor recruiting and hiring of Academic Services staff
  
  Academic Advising Support
  
  
• Assist program advisors with advising duties during particularly busy times
  
• Serve as a resource for faculty on grading and student code policy and procedures
  
  MINIMUM REQUIREMENTS:
  
  
• Master's degree in in student development administration, Education or other related field.
  
• 1-3 years advising students in a college/university academic program. Experience should include responsibilities as a lead/mentor at two and/or four year educational institutions.
  
• At least 4 years’ experience in managing a school or department in an academic setting.
  
  Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
  
  ADDITIONAL REQUIREMENTS:
  
  
• Excellent communication, problem-solving, decision-making, and collaborative skills.
  
• Demonstrated ability to successfully manage multiple projects simultaneously.
  
• Experience with interpreting and/or developing university policies in admissions, advising, and program curriculum.
  
• Ability to manage complex details; ability to comprehend overall perspective (“big picture”)
  
• Ability to take initiative, work independently, but also be part of a cohesive team.
  
• Ability to successfully exercise independent judgment in resolving complex issues.
  
• Ability to work effectively with students, faculty, and staff from a wide variety of backgrounds.
  
• Strong competency with MS Office, especially with Excel in order to create and maintain program databases and to generate reports.
  
  DESIRED EXPERIENCE
  
  
• Experience in managing an academic or other student success service.
  
• Knowledge of and/or experience with teacher preparation programs in Washington state.
  
• Familiarity with University of Washington teacher certification standards.
  
• Familiarity with UW systems related to academic program and services data, e.g. MyGrad, Canvas, SDB, Time Schedule Construction (TSC).
  
  WORKING CONDITIONS:
  
  This position requires a regular work day schedule of at least 8 hours a day, and may require occasional work on weekday evenings and/or weekends for special events.
  
  Application Process:
  The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.