Department Coordinator, Department of Digital Arts (71150)

Department Coordinator, Department of Digital Arts (71150)

Salary: $62,900.00 - $64,000.00 Annually
Location: NY, NY
Job Type: Full Time
Job Number: 202400138
Department: Digital Arts
Closing: 2/21/2025 11:59 PM Eastern


About Pratt

Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.

The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).

Description

The Digital Arts Department at Pratt Institute is seeking a tech-savvy, detailed-oriented Department Coordinator or DC (formerly known as Assistant to the Chair) who will supervise the daily DDA office operations and assist the Chairperson and Assistant Chairs with administrative duties. The DC will proactively identify and address the daily operations of the office to ensure smooth and responsive delivery, will handle the departmental needs such as managing budget, events, and communication outreach. This role requires excellent interpersonal, communication, and listening skills to serve our diverse community of students and educators.

Our department is enthusiastic about Pratt's mission and creative spirit! Ideal candidates share the passion for digital arts and promote collaboration among peers. Please consider applying if you want to be part of a team who is committed to positive growth and sustainability for this thriving community.

Examples of Duties

• Serve as liaison to faculty, internal departments, external organizations, and students.
• Coordinate and prioritize daily office activities, including but not limited to generating purchase orders; running enrollment reports and utilizing spreadsheets; processing reimbursements; organizing and maintaining filing systems and preserving the confidentiality of student and faculty files; initiating appropriate forms as directed (including stipends for pedagogical and curricular activities); managing databases and calendars).
• Hire, assign tasks and supervise work-study students and/or graduate assistants.
• Monitor financial activities at the department level (i.e, generate purchase orders, set up spreadsheets, initiate appropriate payroll/payment actions for work study, oversee expenditures, work with campus budget office to ensure appropriate documentation and accountability, etc.);
• Assist the Chair and / or Assistant Chair in course scheduling, academic calendar, and facilities.
• Prepare reports or spreadsheets for staff and faculty meetings as required
• Support Operations Manager with overseeing classrooms/facilities.
• Other duties as assigned.

Qualifications

Education: Associate's degree required. Bachelor's degree preferred.

Experience: 2 years' experience administrative, preferably in a higher education or arts administrative environment.

Required Skills: Excellent computer skills (i.e. handling data in spreadsheets, word processing, Google Suite, Adobe Suite, and database applications required), superior interpersonal, organizational, and communication skills. Must have the ability to work well with diverse populations; and demonstrated level of cultural competence.

Supplemental Information

Resume

Cover Letter

Two references: name, professional relationship, email address and phone number

Equal Employment Opportunity Statement

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.

At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions.



Benefits:

Medical
Dental
Vision
HSA
Company Sponsored Basic Life & AD&D
Company Sponsored Long Term Disability
Flex Spending Account (Health, Dependant Care)
Commuter Benefits (Transit & Parking)
Disability (NYS)
Voluntary Short Term Disability
Voluntary Life Insurance
403B Retirement Plan
Voluntary Supplemental Retirement Plan
Paid Time Off (Vac & Sick)

Supplemental Information:


To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/4816984/department-coordinator-department-of-digital-arts-71150

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