High School Programs Coordinator
- Employer
- Harvard University, Faculty of Arts & Sciences
- Location
- Cambridge, Massachusetts, United States
- Salary
- Competitive Salary
- Date posted
- Jan 24, 2025
View more categoriesView less categories
- Position Type
- Administrative, Academic Affairs, Academic Administration, Adult & Continuing Education Programs, Student Affairs, Academic Advising & Academic Support Services
- Employment Type
- Full Time
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Job Details
Job Summary
The Harvard Summer School annually enrolls 9,000 students for intensive course work in sessions of varying lengths over a seven-week summer term. The High School Programs Coordinator will collaborate with colleagues to coordinate communications to applicants and students and assist with admission efforts for the Pre-College and Secondary School Programs. Other responsibilities include coordinating evaluations, overseeing the Harvard Pre-College tutors, handling logistics for faculty, and other special projects for the Summer School.
This position reports to the Director of Pre-College Program and Harvard Summer School Technology.
Auto req ID
67721BR
Job Code
403040 Coordinator II
Department Office Location
USA - MA - Cambridge
Business Title
High School Programs Coordinator
Sub-Unit
Division of Continuing Education
Salary Grade
055
Time Status
Full-time
Union
55 - Hvd Union Cler & Tech Workers
Basic Qualifications
Division of Continuing Education
Pre-Employment Screening
CORI, Criminal, Identity
Schedule
Monday-Friday, 9-5pm
Job Function
General Administration
Position Description
Faculty of Arts and Sciences
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Physical Requirements
Some lifting of boxes (office supplies, check-in materials) and office set up may be required.
Working Conditions
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Benefits
We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:
Hybrid (partially on-site, partially remote)
Work Format Details
This position will be based in Cambridge, MA.
During the Summer Program months (June-August), this position will be required to work on-campus daily, as well work three Sundays for summer check-in. Hybrid workplace models are in place at Harvard Summer School (HSS) with a minimum of 1 day per week on campus during the fall and spring semesters. DCE or department may adjust these as necessary or appropriate. Furthermore, individual flexible and remote work options for this role will be discussed during the interview process.
Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
About Us
The Division of Continuing Education (DCE) comprises four academic units serving about 30,000 domestic and international students annually, which allow Harvard to meet the learning needs of intellectually curious and highly motivated students from high school through retirement. Established in 1910, the Harvard Extension School (HES) offers access to Harvard faculty for a diverse community of adult learners, enrolling about 15,000 students. HES offers over 1,000 open enrollment courses — 85 percent of which are accessible online — and provides flexibility through noncredit, undergraduate, and graduate courses, including degrees, certificates, and a premedical program. The Harvard Summer School, founded in 1871, offers around 450 credit and noncredit courses both on the Harvard Campus and online, catering to 10,000 high school, college, and adult learners. Additionally, it offers more than 15 international study abroad programs, hosting up to 300 students each summer. Harvard DCE Professional & Executive Development delivers over 140 noncredit programs annually, reaching more than 3,600 participants through online platforms and its executive development center in Cambridge. The Harvard Institute for Learning in Retirement offers about 140 peer-taught courses to approximately 550 active members.
The Harvard Summer School annually enrolls 9,000 students for intensive course work in sessions of varying lengths over a seven-week summer term. The High School Programs Coordinator will collaborate with colleagues to coordinate communications to applicants and students and assist with admission efforts for the Pre-College and Secondary School Programs. Other responsibilities include coordinating evaluations, overseeing the Harvard Pre-College tutors, handling logistics for faculty, and other special projects for the Summer School.
This position reports to the Director of Pre-College Program and Harvard Summer School Technology.
Auto req ID
67721BR
Job Code
403040 Coordinator II
Department Office Location
USA - MA - Cambridge
Business Title
High School Programs Coordinator
Sub-Unit
Division of Continuing Education
Salary Grade
055
Time Status
Full-time
Union
55 - Hvd Union Cler & Tech Workers
Basic Qualifications
- Five plus (5+) years of student services experience.
- Education beyond high school may count towards experience.
- Bachelor's degree strongly preferred.
- Experience advising and evaluating students a plus.
- Experience serving as the principal administrative contact and liaison with departmental or program constituents.
- Experience reading student admission files helpful.
- Proficiency with student information systems (Banner), CMS tools (SalesForce), and computer software such as Word, Excel, and Power Point.
- Excellent organizational skills, strong written and interpersonal communication skills, ability to work well in a team environment.
- Experience handling complex and confidential information.
- We will not provide visa sponsorship for this position.
- A cover letter is highly encouraged for consideration.
- All formal offers will be made by FAS Human Resources.
Division of Continuing Education
Pre-Employment Screening
CORI, Criminal, Identity
Schedule
Monday-Friday, 9-5pm
Job Function
General Administration
Position Description
- Develop a communications strategy to manage the timing and content of various outgoing messages to applicants and enrolled Summer School students. This is done in coordination/partnership with other Summer School and the Division of Continuing Education (DCE) departments (Registrar, Enrollment Services, Office of Student Affairs, Student Financial Services, Financial Aid, Marketing)
- Advise applicants and enrolled Harvard Pre-College and Secondary School students regarding program materials, courses, student activities, finances, and processes affecting them and within the confines of Harvard Summer School regulations. This person will be the primary advisor for enrolled students up until they arrive on campus for the residential program
- Coordinate logistics and payments for guest speakers, faculty and teaching assistants such as field trips and course supplies
- Manage all evaluations for the Harvard Pre-College Program including student performance evaluations by faculty as well as course and program evaluations by students and residential staff. This involves reviewing all faculty evaluations about students for content, editorial review and appropriate messaging
- Oversee the Harvard Pre-College tutoring program including hiring, training, supervising, and evaluating tutors, and coordinating logistics for student sign-up with tutors
- Analyze reports and data including demographics, enrollments, student and faculty evaluations
- Serve on the admission committee for the College Programs for High School Students. This involves conducting first reads for all Pre-College and Secondary School applicants and making admissions decisions for many applicants
- Provides support and assistance with Summer School orientations and trainings
- Provides administrative support to the larger Summer School staff
- Other special Summer School projects as needed
Faculty of Arts and Sciences
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Physical Requirements
Some lifting of boxes (office supplies, check-in materials) and office set up may be required.
Working Conditions
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Benefits
We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Hybrid (partially on-site, partially remote)
Work Format Details
This position will be based in Cambridge, MA.
During the Summer Program months (June-August), this position will be required to work on-campus daily, as well work three Sundays for summer check-in. Hybrid workplace models are in place at Harvard Summer School (HSS) with a minimum of 1 day per week on campus during the fall and spring semesters. DCE or department may adjust these as necessary or appropriate. Furthermore, individual flexible and remote work options for this role will be discussed during the interview process.
Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
About Us
The Division of Continuing Education (DCE) comprises four academic units serving about 30,000 domestic and international students annually, which allow Harvard to meet the learning needs of intellectually curious and highly motivated students from high school through retirement. Established in 1910, the Harvard Extension School (HES) offers access to Harvard faculty for a diverse community of adult learners, enrolling about 15,000 students. HES offers over 1,000 open enrollment courses — 85 percent of which are accessible online — and provides flexibility through noncredit, undergraduate, and graduate courses, including degrees, certificates, and a premedical program. The Harvard Summer School, founded in 1871, offers around 450 credit and noncredit courses both on the Harvard Campus and online, catering to 10,000 high school, college, and adult learners. Additionally, it offers more than 15 international study abroad programs, hosting up to 300 students each summer. Harvard DCE Professional & Executive Development delivers over 140 noncredit programs annually, reaching more than 3,600 participants through online platforms and its executive development center in Cambridge. The Harvard Institute for Learning in Retirement offers about 140 peer-taught courses to approximately 550 active members.
Company
The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
Company info
- Website
- http://www.harvard.edu/
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