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Executive Assistant III - Computing Services

Employer
Carnegie Mellon University
Location
Pittsburgh, Pennsylvania, United States
Salary
Competitive Salary
Date posted
Jan 23, 2025
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Job Details



CMU’s Computing Services department is searching for an Executive Assistant III. This is an excellent opportunity for someone who thrives in an interesting and exciting work environment. Under the overall direction of the Vice President, the Executive Assistant III is responsible for setting priorities and managing the execution of the administrative and possibly financial functions for the Vice President. Position requires a substantive understanding of the Office’s mission and objectives, critical projects, key employees and issues. Within parameters set by the Vice President, this position is tasked with solving problems with and through internal colleagues and University stakeholders. With guidance from the Vice President, this position will be making decisions that assure the smooth operation of the Office and projects critical to its success. This position will regularly handle sensitive information, which requires maintaining strict confidentiality and discretion. This position title may be utilized only when supporting VP’s/Executives and must be approved by Compensation.

Your core responsibilities will include:
  • Within parameters defined by the Vice President, troubleshoots and resolves problems within the scope of the department, Office or University. Refers only the most difficult or sensitive issues to the Vice President.

  • Manages the administration of the Office of the Vice President by working collaboratively with others inside and outside the University. May prepare correspondence, presentations or reports on behalf of the Vice President.

  • Identifies priorities for the Office and may bring new or pending issues to the attention of the Vice President.

  • Assures that the operations of the Office are in good working order, financial reviews and reconciliations are completed and discrepancies are resolved. Maintains accurate records and knowledge of budget expenditures, and counsels Vice President on status, opportunities and concerns on a regular basis.

  • Also serves as the executive assistant of the Deputy CIO.

  • In conjunction with the deputy CIO and other members of the office staff, assures that the operations of the Office are in good working order, financial reviews and reconciliations are completed, and discrepancies are resolved.

  • Maintains accurate records and knowledge of budget expenditures, and counsels Vice President on status, opportunities and concerns on a regular basis.

  • Make decisions to ensure smooth executive of the Vice President’s communications, administrative tasks, travel and projects.

  • Manage execution of Vice Presidential communication (email, memoranda, and social media..), calendaring, and travel.

  • Prepare high-level talking points for briefings and create draft of presentation material for same.

  • Set priorities and manage the execution of the administrative and communications functions for the CIO’s office.

  • Support the VP in planning and execution of meetings and executive events.

  • Other duties as assigned.

Flexibility, excellence, and passion are vital qualities within Computing Services. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:
  • Associate's Degree (Preferred in Business/Business Administration)

  • 5-8 years of Administrative Support experience

  • Excellent Oral and Written Communication skills (Including Social Media)

  • Excellent Organization and Planning skills

Requirements:
  • Successful background check

  • Receives little instruction on day-to-day work and receives general instructions on new assignments

Physical and Mental Requirements:
  • Adaptability and openness to change as the department and organization evolves

  • Ability to work well with others and/or as part of a team

  • Ability to work with sensitive information, maintain confidentiality and use discretion

  • Ability to prioritize work and handle multiple tasks simultaneously

Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you're covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore: https://www.cmu.edu/jobs/benefits-at-a-glance .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it is about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this exciting opportunity?! Apply today!

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays . Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access , and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Executive Administrative Support

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:
  • Please visit Why Carnegie Mellon to learn more about becoming part of an institution inspiring innovations that change the world.

  • Click here to view a listing of employee benefits

  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .

  • Statement of Assurance

Company

Carnegie Mellon University

 

Carnegie Mellon University challenges the curious and passionate to imagine and deliver work that matters.

A private, global research university, Carnegie Mellon stands among the world's most renowned educational institutions, and sets its own course.

Carnegie Mellon was founded in 1900 by Andrew Carnegie under the premise that a school established to foster and develop the technical skills of its students would soon produce students and graduates whose work would astound Pittsburgh and the world. Over 120 years later, our institution continues to produce talented alumni and draws faculty and staff eager to be a part of the university's creative, passionate and close-knit community. We place emphasis on practical problem solving, interdisciplinary learning, an entrepreneurial spirit, and collaboration.

Over the past 10 years, more than 400 startups linked to CMU have raised more than $7 billion in follow-on funding. Those investment numbers are especially high because of the sheer size of Pittsburgh’s growing autonomous vehicles cluster – including Uber, Aurora, Waymo and Motional – all of which are here because of their strong ties to CMU.

With cutting-edge brain science, path-breaking performances, innovative startups, driverless cars, big data, big ambitions, Nobel and Turing prizes, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we create it. 

Pittsburgh is home to over 86,000 students from 10 colleges and universities. Pittsburgh was ranked as one of the top U.S. cities for millennials.

Some 177,000 people work in Pittsburgh's tech-related industries, and their ranks continue to grow as the city tops lists for jobs. Networking opportunities, small business accelerators, and an innovative community make the city appealing to entrepreneurs, especially recent graduates.

Pittsburgh is emerging as a tech and culture hub that The Washington Post praises for its "world-class art museums and colorful neighborhoods."

Robotics and software engineering lead the way. The city is home to GoogleUber and Apple offices and a budding ecosystem of tech startups including DuolingoModcloth and 4Moms, all of which have CMU roots.

Many seek Pittsburgh for being a hot spot for entrepreneurship and a model for future cities. Others come for the city's burgeoning food scene.

You’ll find CMU locations nationwide — and worldwide. Silicon Valley. Qatar. Africa. Washington, D.C. To name a few.

If your heart is in your work, come work with us.

Carnegie Mellon University isn't just one of the world’s most renowned educational institutions — it’s also a hotspot for some of the most talented doers, dreamers and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues — and you’ll have the satisfaction of delivering work that truly matters.

Carnegie Mellon University offers a wide range of competitive employee benefits to help you live well. Benefit eligibility varies based on the hours per week employees are scheduled to work and the employee's geographic location

We seek to cultivate diverse populations and perspectives and promote equity and inclusion. Our devotion to these ideals springs from a core belief in the power of education to be a transformative and enriching force for every person, irrespective of their background, identity or life circumstances. 

Inclusion and belonging are intricately interwoven into the very essence of our university, helping to shape our values, policies and practices. Diversity, equity, inclusion and belonging are not only central to our ethos but also indispensable to our pursuit of academic excellence and innovation.

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