Purchasing Manager

Purchasing Manager

Job Summary

The Marriott Library offers many different services, contributes to the entire university community and is very important to the overall mission of the University of Utah. Academic libraries have changed a lot over the years and continue to change to meet the needs of patrons and the Marriott Library is no exception. There are many very exciting things happening as we maintain our heritage and history and also move farther into the digital age, which presents some unique challenges and opportunities. This position gives you the chance to be a part of all this and help move things forward by supporting these changes as the Purchasing Manager. This position reports to the Finance Director, is part of the Financial Management Team and heads the Library's Purchasing department. This position independently reviews, coordinates and determines the course of action for high level, complex Requests for Proposal's (RFP), Requests for Quotes (RFQ) and other bidding for the procurement of goods or services. Works with library department heads and vendors on contract terms, interprets procurement policies, laws and codes to ensure that actions are in accordance with University policies and the Utah State procurement code.

This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Responsibilities
Reviews requests from library faculty and staff to purchase items and determine appropriate method of procurement to ensure compliance with University policy and State regulations. Stay up to date on policy and procedural changes as they relate to procurement. Review funding sources and obtain appropriate financial approvals. Work with vendors, staff, campus, departments and other to process orders and to confirm inventory, delivery details, tax compliance, foreign purchase requirements and other details as necessary. Record when purchases are received, ensure items are inventoried and proper documentation is retained for audit requirements. Process returns, refunds, corrections and other issues that arise. Provide support to departments or individuals by tracking order status, tracking invoice payment, etc. Manage the Library's Purchasing department and supervise the Financial Programs Manager and Buyer.

Minimum Qualifications
Bachelor's degree in Business, Accounting, related field or equivalency (one year of education can be substituted for two years of related work experience), plus four years of direct purchasing experience required. Proven ability to analyze information and draw conclusions by applying cost analysis techniques and successfully negotiate with others required. Demonstrated human relations and effective communications skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Ability to work effectively in groups as well as independently. Good communication skills and customer service mindset. Competent in identifying issues, finding a solution using the resources available, making a decision and following through to the end. Experience with managing personnel. Knowledge of the University of Utah's accounting and purchasing software, primarily UShop.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Special Instructions
All applications received by January 26, 2025 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Utah within 5-7 days of notice.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Requisition Number: PRN40960B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday to Friday, between 8am and 6pm.Some evenings and weekends may be required.
Department: 00790 - Marriott Library - Operations
Location: Campus
Pay Rate Range: $60,000 to $68,000
Close Date: 2/28/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/177656


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