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Arts & Sciences Department Administrator

Employer
Dartmouth College
Location
Hanover, New Hampshire, United States
Salary
Competitive Salary
Date posted
Jan 21, 2025

Job Details


Position Details

Position Information

Posting date

01/20/2025

Closing date

Open Until Filled

Yes

Position Number

0045200

Position Title

Arts & Sciences Department Administrator

Department this Position Reports to

Earth Sciences

Hiring Range Minimum

Inquire Within

Hiring Range Maximum

Inquire Within

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

M-F, 8am-5pm
This position will be an on-site role with occasional exception made for remote work.

Location of Position

Hanover, NH 03755

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

To oversee and coordinate the administrative functions of the department, including prioritization of multiple activities. To support the Chair and faculty, ensuring efficient, accurate and timely operations and sound fiscal management of the department administrative operating budget. To supervise part-time administrative assistant.

Description

This role will require significant financial processing tasks and the use of excel for budget management.

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • Strong mathematical skills.
  • Knowledge of financial and budget principles and procedures.
  • Strong planning and organizational skills.
  • Excellent verbal and written communication and interpersonal skills.
  • Ability to acquire new technical skills and implement new procedures.
  • Attention to detail and accuracy.
  • Ability to work independently and as a team member.
  • Ability to maintain confidentiality and security.
  • Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
Preferred Qualifications
  • Bachelor’s degree and at least 5+ years relevant experience in a highly autonomous setting.
Department Contact for Recruitment Inquiries

Meredith Kelly

Department Contact Phone Number

603-646-9647

Department Contact for Cover Letter and Title

Meredith Kelly, Chair Department of Earth Sciences

Department Contact's Phone Number

603-646-9647

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/77256

Key Accountabilities

Description

Budget/Financial Management
  • Develops, manages and reports on department/program budget within parameters set by DOF Fiscal Office including operating accounts, gifts and endowments.
  • Oversees, reconciles, and reports on all financial matters for the department.
Percentage Of Time

10%

Description

Administration:
  • Independently manages, oversees and coordinates all administrative functions and day-to-day operations of the department/program
Percentage Of Time

15%

Description

Faculty Support
  • Coordinates and organizes faculty searches, visiting and research faculty appointments, tenure cases, annual reports and other internal department/program support.
Percentage Of Time

10%

Description

Curriculum Support
  • Assists chair with teaching course schedule, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for the department with the Registrar’s Office.
  • Serves as liaison with the appropriate Associate Dean of Faculty regarding faculty teaching schedules and course counts.
Percentage Of Time

15%

Description

Event Coordination
  • Responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.
Percentage Of Time

15%

Description

Communication
  • Serves as the primary point of contact representing the program to the institution and external constituencies, including maintaining the website, social media and newsletters as well as coordinating stewardship efforts.
Percentage Of Time

10%

Description

Information Management
  • Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies.
Percentage Of Time

10%

Description

Human Resources
  • Hires, trains and supervises and evaluates administrative assistant and student employees according to department/program administrative structure. Works with faculty and HR on personnel related matters, including hiring, performance management, compensation and terminations.
  • Monitors and processes graduate student stipends, tracks student progress, and advises on program requirements. Coordinates graduate student recruitment and manages Graduate Teaching Assistant (TA) assignments and duties, maintaining records, collaborating with faculty, and providing ongoing support throughout the academic year.
Percentage Of Time

10%

Description

Facilities
  • Manage all space-management activities, including lab renovations, building improvements, general maintenance, office space assignments, and access issues. Collaborates with Facilities and the Office of Sponsored Projects to ensure compliance with federal space utilization requirements.
Percentage Of Time

5%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this employment opportunity?
    • Current Dartmouth employee (Please specify full name below)
    • Word of mouth
    • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
    • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
    • Recruiter (Please specify full name or event below)
    • abilityJOBS
    • Chronicle of Higher Education
    • Glassdoor
    • Handshake
    • HigherEdJobs
    • Indeed
    • Inside Higher Ed
    • LinkedIn’s Job Board
    • RecruitMilitary
    • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
    • Other (Please specify below)
  2. If you would like to add more information to your answer, please specify here:

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Company

 Dartmouth College

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Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.

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