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Assistant Director of Graduate Studies

Employer
Ball State University
Location
Muncie, Indiana, United States
Salary
Competitive Salary
Date posted
Jan 17, 2025

Job Details

Posting Details

Position Information

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More

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Position Title

Assistant Director of Graduate Studies

About this Opportunity

The Center is an intense, 11-month interdisciplinary and entrepreneurial graduate/professional program that combines theory and practical learning in information and communication sciences through a curriculum that serves as the nexus for technology, business, and public policy. Housed in the College of Communication, Information, and Media—one of the largest and most technologically advanced communication colleges in the United States—the Center is comprised of six full-time senior faculty in addition to interdisciplinary adjunct instructors and distinguished visitors. As the largest graduate STEM program at BSU, the Center serves a diverse student body and graduates 60 to 90 master’s degree candidates per year. CICS boasts a loyal and supportive alumni base of over 2,000 as well as a job placement rate of over 90 percent each year in the information and communications technology industry in the U.S. and on five other continents. For the past forty years, CICS has been recognized as a student-centered leader in the field, and the new Graduate Program Coordinator will have the opportunity to advance the vision for the Center’s fourth decade and beyond.

Our Statement on Inclusiveness

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Benefits and Community

Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
  • Affordable Healthcare

  • Retirement

  • Tuition Remission (For eligible employees, their dependents, and spouse)

  • Paid Parental Leave

  • Professional Development
Curious about benefits calculations? Please visit the following link to explore: https://www.bsu.edu/about/administrativeoffices/humanresources/jobs

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:

https://www.bsu.edu/about/live-near-your-work

FLSA

Administrative Exemption

Hrs/Week

40

Length of Assignment

Full-Time At-Will

Position Function

In collaboration with faculty, the incumbent will actively contribute to student retention and achievement in the graduate-level instructional programs. Provide comprehensive student support and advising within the Center.

Minimum Education

Master’s Degree in Business or a Technology field (e.g., Information Technology, Cybersecurity, Data Science and Analytics, MIS, Computer Science)) from an accredited university by date of employment.

Minimum Experience
  • At least three years of demonstrated non-academic industry experience related to consultative sales, management, consulting, IT Leadership, or relevant leadership positions.
  • Mentoring experience: Student advising or teaching, faculty support, and managing academic programs or corporate training and development, customer success manager, or program management experience.
  • Demonstrated experience developing industry partnerships.
  • Demonstrated teaching experience at the graduate level.
Minimum Other
  • Working knowledge of Higher Education processes.
  • Excellent oral and written communication skills.
  • Ability to work collaboratively with diverse groups of stakeholders.
  • Ability to provide advising and career development for a diverse graduate student population.
Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Possess a terminal degree (e.g., PhD, DBA, DIT, EdD, JD) in an appropriate field (e.g., Information Technology, Cybersecurity, Data Science and Analytics, MIS, Business Administration, Computer Science, Human-Computer Interaction) from an accredited institution.

Preferred Experience
  • Experience supporting or knowledge of the Center for Information and Communication Sciences Master’s program.
  • Additional experience in higher education administration or industry program management.
  • Experience with graduate program operations, student advising, and faculty coordination.
  • Experience with job placement.
  • Seven or more years of demonstrated non-academic industry experience related to consultative sales, management, consulting, IT Leadership, or relevant leadership positions.
  • Experience with diversity in STEM initiatives.
Preferred Other
  • Knowledge of university policies and procedures.
  • Experience with international student admissions and services or industry equivalent.
  • Familiarity with ERP / CRM systems for Higher Ed or industry.
Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised

None

Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

There's more to discover IN Indiana! Visit the following link to learn more:

IN Indiana

Department

Ctr Info & Communication Sciences:400020

Department Information

Department Email or Phone Number

765-285-1889

Duties & Responsibilities

Ranking

1. Graduate Program Administration

Job Duty

Administer graduate programs in the Center for Information and Communication Sciences ( CICS ) as well as teaching therein; serve as a liaison to the Graduate School and serve as an ad hoc member of the Graduate Committee; review and make admissions decisions in consultation with the CICS Director and the Graduate School, manage probationary plans, and process applications for special programs. Serve as a liaison with the graduate school, admissions office, international services, and other university departments; manage and update program delivery methods and application terms; participate in the monthly graduate program coordinator meetings and update program requirements in the admissions system.

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2. Teaching

Job Duty

Teach up to 6 credit hours each semester.

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3. Alumni and Community Engagement Manager

Job Duty

Act as the primary contact for alumni, facilitating connections between alumni and current students or faculty. Collaborate with the CICS Alumni Council. Manage the ICS LinkedIn pages and groups and other social media platforms. Lead the Constant Contacts interaction and monthly newsletters. Engage the community with CICS SSLP and other opportunities.

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4. Graduate Assistants Management

Job Duty

Collaborate with the CICS Director in the hiring process for graduate assistants, including reviewing applications, conducting interviews, and making hiring decisions in conjunction with the Director and faculty. Conduct orientation and training for new graduate assistants and provide ongoing professional development and support. Assist in graduate assistant scheduling and instruction for faculty support and other course-related tasks.

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5. Lead Outreach/community engagement initiatives

Job Duty

Organize the annual WWiT conference, including speaker engagement, marketing, logistics, chairing the alumni planning board, and securing sponsors. Supervise the assigned graduate assistant in scheduling professional development events. Assist with event planning such as Taste of ICS and other SSLP and outreach events.

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6. Student Success

Job Duty

Ensure student success by working with faculty and staff to monitor students’ progress, grades, attendance, and performance to ensure student success and support students’ academic goals.

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7. University Service

Job Duty

Serve on appropriate and relevant governance committees as required. An example of such committee service would be the CICS Non-Tenure Line Salary Committee and the CICS Curriculum Committee.

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8. Student Advising and Support

Job Duty

Provide comprehensive advising to graduate students, including course selection, career guidance, and support for personal development. Track student progress through the program, including dual-degree and probationary students. Process and approve Optional Practical Training ( OPT ) and Career Practical Training ( CPT ) applications and manage program extensions for international students

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9.

Job Duty

Perform other related duties as assigned.

Posting Detail Information

Posting Number

202501676P

Number of Vacancies

1

Desired Start Date

03/17/2025

Position End Date (if temporary)

Open Date

01/17/2025

Applications Accepted Through Date

02/16/2025

Open Until Filled

No

Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Information for Applications Requiring a Cover Letter

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Master's Transcripts


Company

 Ball State

Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students

Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.

We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay. 

Ball State II

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