Academic Department Coordinator - History / Modern Languages
- Employer
- Grand Valley State University
- Location
- Allendale, Michigan, United States
- Salary
- Competitive Salary
- Date posted
- Jan 17, 2025
View more categoriesView less categories
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Type
- Full Time
Job Details
Originally Posted: 1/13/25
Summary: The Department of Modern Languages & Literatures and the Department of History seek a creative, energetic person to join their offices as part of a shared Academic Coordinator position. This person will be the primary support staff for overseeing student affairs, alumni outreach, marketing, events, social media, website management, newsletter composition and distribution, and management of digital and paper filing systems. This person will work closely with the resident Academic Coordinators for each department to also support and enhance current office operations, management of student employees, support of faculty, as well as assist with budgeting and scheduling as needed. Other responsibilities thus include assisting with the coordination and quality of the administrative work for both units and a variety of duties requiring discretion and judgment concerning the procedures to use or policies to follow. A commitment to diversity and inclusion, as well as a student-centered and public-facing focus, are essential. We are looking for individuals who can provide an inclusive, accessible, and welcoming environment in both units that encourages people to thrive. Candidates should have strong communication and interpersonal skills, such as the ability to interact with others with respect, empathy, and cultural humility. The candidate must be able to work both collaboratively in a team environment and independently to drive processes and meet deadlines.
Essential Functions:
- Compile and logically format statistical data, spreadsheets, and reports to facilitate department decision making related to department budget and scheduling.
- Monitor the department budgets and provide timely reports to the unit head.
- Prioritize tasks to manage and coordinate a large and varied workload, including other clerical staff.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
- Provide support to faculty, including office space, keys, name plates and computer access.
- Provide support with bulk mailings, answering phones, maintain filing and recordkeeping systems.
- Serve as student employee supervisor and may act as lead worker for other PSS.
- Coordinate with the unit head to develop the academic schedule.
- Coordinate scheduling tasks and support services associated with preparing and making arrangements for major meetings, events, conferences, exhibits, travel, or other related duties for both internal and external contacts.
- Provide administrative support for personnel processes.
- Coordinate/monitor grade processing.
- Maintain syllabi records for department.
- Maintain and order supplies for the department.
- At times, act as a liaison between unit head, Dean’s Office, faculty, staff, students and outside organizations.
- Collaborate across and provide backup support to other CLAS units as needed.
- Other related duties or special projects as assigned.
- Textbook orders for faculty.
- Process major declarations and assign faculty advisors.
- Coordinate completion of course override requests.
- Monitor make-up exams.
- Maintain department social media accounts.
- Perform routine web-site maintenance.
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work, and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships
- Some college course work or college degree
- Supervisory experience
- Experience with digital design
- Curation of databases
Supervision Exercised: Assists with the hiring, training, and supervision of the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or occasionally more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Campus: Allendale
Campus/University: Grand Valley University (GVSU) is a public comprehensive institution located in West Michigan with campuses in Allendale, downtown Grand Rapids, and Holland, plus centers in Detroit, Muskegon and Traverse City. The University attracts more than 23,000 undergraduate and graduate students with high quality programs and state-of-the-art facilities, and has been nationally recognized for innovativeness and its contribution to students’ social mobility. The greater Grand Rapids metropolitan area has a population of around one million people, is affordable, and offers rich cultural amenities. Grand Valley is located within easy driving distance of Chicago, Detroit, Lake Michigan beaches, and many other superb summer and winter recreational venues. Information can be found at Community Resources - Human Resources - Grand Valley State University (gvsu.edu) . Grand Valley is highly rated for safety, sustainability, and veteran and LGBTQ friendliness, and is committed to supporting employees and their families in work-life balance. The university seeks to create an inclusive and diverse environment for faculty and students while promoting enrichment of society through excellent teaching, active scholarship, and service. More information can be found at Grand Valley State University (gvsu.edu) .
Application Deadline: Applications are due by February 7, 2025 at 5pm. The posting may be closed at anytime thereafter.
How to Apply: Apply online at GVSU Careers. Please include a cover letter and resume. The online application will allow you to attach these documents electronically, in the same file location. If you need assistance, call Human Resources at 616-331-2215.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Salary / Benefits: C-3 Level. Minimum starting wage of $19.52 / hour. Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Job Category: Professional Support Staff
Job Type: Full Time, 8 am – 5 pm
Allendale, Michigan 49401 - (616) 331-5000
For more information about Grand Valley, see our website at www.gvsu.edu
Grand Valley State University is an EOE which includes protected veterans and individuals with disabilities. See http://www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.
Company
Who We Are
Grand Valley State University, established in 1960, is a four-year public university. It attracts more than 22,000 students with its high-quality programs and state-of-the-art facilities. Grand Valley provides a fully accredited liberal undergraduate and graduate education and has campuses in Allendale, Grand Rapids, and Holland, and regional centers in Battle Creek, Detroit, Muskegon, and Traverse City. Grand Valley is a comprehensive university, serving students from across Michigan and dozens of other states and foreign countries. Grand Valley offers undergraduate and graduate degree programs in 300+ areas of study. The university is dedicated to individual student achievement, going beyond the traditional classroom experience, with research opportunities and business partnerships. Grand Valley employs more than 3,000 people and is committed to providing a fair and equitable environment for the continued success of all.
Working at GVSU
At Grand Valley, you have the opportunity to help prepare the leaders of tomorrow and engage in lifelong learning. From supporting students in their education to learning alongside them, employees can take classes through our academic participation program, attend on-campus events, and participate in professional development programs. Find community on campus not only by attending learning opportunities, but through Faculty and Staff Affinity Groups, committees, and more.
- Website
- http://www.gvsu.edu/
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