Assistant Registrar for Distance Learning

About San Francisco Bay University:

San Francisco Bay University (SFBU), a nonprofit, WASC-accredited university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Assistant Registrar for Distance Learning. SFBU’s mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good.

At SFBU, students come first. We prioritize students’ needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice.

We encourage you to learn more about SFBU by reviewing our strategic plan at https://www.sfbu.edu/strategic-plan .

Position Overview:

San Francisco Bay University is seeking an Assistant Registrar for Distance Learning to oversee the day-to-day registrar operations of remote educational offerings to students residing in their country of origin. This is a full-time staff position, reporting to the Assistant Provost for International Programs, that offers an exciting opportunity to help transform higher education. The Assistant Registrar for Distance Learning will perform academic transcript evaluations, provide enrollment and academic reports, develop course curriculum templates with international universities, and serve as the primary records liaison for in-country international programs, domestic asynchronous programs, and as a Salesforce SIS super-user. This is a 12-month full-time, exempt, position renewable contingent upon performance review. Work location is on-site in Fremont, CA.

Responsibilities:

• Play a key role as SFBU delivers innovative, high-quality, student-centric education through 4+0, 3+1, dual-degree programming, and other asynchronous academic offerings.
  
  
• Assist with the development and delivery of university-wide processes, standards, and ensure consistency and compliance.
  
  
• Prepare regular administrative, enrollment, and academic reports.
  
  
• Develop and maintain course equivalency catalogs between SFBU and international university partners.
  
  
• Complete transcript evaluations ensuring students seamless transition into SFBU coursework.
  
  
• Manage transcript production and processing.
  
  
• End-of-semester processing and coordination of associated communications to key stakeholders and students.
  
  
• Review of degree applications, awarding of degrees, and distribution of diplomas.
  
  
• Serve as the system administrator for international and distance learning programs in Salesforce SIS.
  
  
• Additional duties as assigned.
  
  

Required Qualifications:

• Bachelor’s degree or 3-5 years of relevant experience in higher education database administration.
  
  
• Proven ability to effectively navigate and optimize systems and processes to drive efficiency and support organizational goals.
  
  
• Ability to use computer software applications and systems to sufficiently manage and query data and create reports.
  
  
• Experience working with student records systems, degree auditing software, and other related software.
  
  
• Adaptable to work in a changing, fast-paced environment and produce a high volume of work within established deadlines.
  
  
• Strong communication skills, data literacy, problem-solving abilities, and the ability to collaborate effectively with senior leaders, faculty, staff, colleagues, students, and international partners.
  
  
• Commitment to diversity, equity, and inclusion in education and practice.
  
  

Preferred Qualifications:

• Masters degree.
  
  
• Experience with SIS, Salesforce, and/or Canvas.
  
  
• Experience in 4+0, 3+1, dual-degree programming, and other asynchronous academic offerings
  
  

Salary Range:

$70,000 - $85,000/ year, depending on experience. This is a 12-month contract, renewable contingent upon performance review.

This position description is not intended to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

Application Materials:

Interested candidates must submit the following application materials:

● A cover letter detailing your qualifications for this position and alignment with our mission and core values ( https://www.sfbu.edu/strategic-plan ).

● Curriculum vitae.

● Contact information for three professional references.

● Applications will be reviewed immediately and continue until the position is filled.

San Francisco Bay University is committed to diversity, equity, and inclusion, and we welcome applications from individuals of all backgrounds. We encourage candidates who will contribute to our mission of fostering a diverse and inclusive educational environment to apply.



SFBU is an Equal Opportunity / Affirmative Action Employer: SFBU is committed to providing equal employment opportunities for all employees and applicants for employment. SFBU does not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, or any other characteristic protected by law.

In accordance with federal and state disability laws, San Francisco Bay University provides reasonable accommodations to applicants with disabilities. If you require assistance during the application or interview process, please contact SFBU Human Resources at hrmgr@sfbu.edu.