Advancement Administrative Officer

Advancement Administrative Officer

Job Summary

 The Advancement Administrative Officer role is responsible for performing activities supporting fundraising operations within the University Advancement Student Success team.

Responsibilities
1. Oversees day-to-day support and customer service operations and coordinates office administrative activities. 2. Manages budget related items including but not limited to purchasing card reallocation and receipt tracking, setting up travel and travel reimbursements, managing invoices and payments. Monitor expenses and ensure budget goals are met. Work with campus partners to set up new gift activity accounts as needed. 3. Support donor relations manager in donor stewardship efforts including printing, mailing and sending timely acknowledgement letters to donors each week, as well as annual donor holiday gifts and other projects as needed. 4. Assist fundraising team in fundraising efforts including small event management, ordering catering, assisting with campus parking, and other logistics as needed. Order promotional items, prepare gifts for donor visits, and help provide extraordinary customer service to donors. 5. Assist principal advancement director for student success with calendaring and scheduling needs. 6. Assist Student Success team leadership with team morale by establishing weekly meeting agendas, assisting with retreat planning and executing, and other team activities and programming. 7. Other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Completion of provided supervisory training within one year of employment may be required.

Master's degree in a related area may be preferred.

Special Instructions
At this time, this role does not offer sponsorship for employment visa status (e.g. H-1B status).

Requisition Number: PRN40979B
Full Time or Part Time? Full Time
Work Schedule Summary:  M-F 8:00 a.m. - 5:00 p.m. 
Department: 00289 - Development
Location: Campus
Pay Rate Range: $50,000
Close Date: 4/14/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/177569


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