Skip to main content

This job has expired

Administrative Assistant

Employer
Old Dominion University
Location
Norfolk, Virginia, United States
Salary
Competitive Salary
Date posted
Jan 13, 2025
View more categoriesView less categories

Job Details

Posting Details

Posting Details

Working Title
Administrative Assistant

Position Number
HR7820

Department
EVHSC LIBRARY

Location
Norfolk, VA

Type of Position
Hourly

Type of Job
Hourly/Wage

EEO Category
F Administrative Support (Clerical & Sales)

Job Description

Provide direct administrative support to the Director of Library Services, Brickell Library/Virginia Health Sciences, including procurement of supplies, cashiering, making travel arrangements and processing travel reimbursements, records management, preparing reports, and executive secretarial functions.

Type of Recruitment

Knowledge, skills and abilities
  • Basic knowledge of office practices and procedures
  • Basic skills in writing reports and correspondence.
  • Basic skills in calculating figures and amounts such as discounts, interest, proportions, and percentages.
  • Basic skills in working with spreadsheets and other specialty financial software.
  • Basic ability to prepare documents using advanced word processing and layout software.
  • Basic ability to develop and maintain effective relationships with public, partners, customers, and co-workers.
  • Considerable ability to manage time and resources to ensure assignments are completed accurately and deadlines are met.
  • Considerable ability to express ideas effectively and demonstrate sound judgment with regard to decision-making.
  • Considerable ability to provide customer service.
  • Ability to adapt to changing work environments, work priorities, and organizational goals.
  • Basic ability to independently address and resolve problems.
  • Basic ability to communicate effectively in one-on-one or group situations.
  • Basic ability to deal with others in a direct honest manner and comply with all University policies and procedures.
  • Basic ability to maintain confidentiality of sensitive information.
  • Basic ability to read and interpret technical documents (safety rules, equipment manuals).
Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Considerable work experience in an administrative assistant or similar role, preferably in a higher education institution.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some records management experience.

Conditions of Employment

Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.

Standard Work Hours 8am – 2:30pm, however adjustment in work hours may be needed to meet the demands of the position during peak times.

Annual Salary/Hourly Rate
Salary is commensurate with education and experience and begins at $ - 15.04

Posting Detail Information

Job Requisition Number
S02846

Job Open To
General Public

Open Date
01/13/2025

Close Date
01/31/2025

Open Until Filled
No

Special Instructions Summary

Please provide contact information for three professional references, preferably current and former supervisors

Criminal Background Check
The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page
https://www.evms.edu/library/

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Company

Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.

Company info
Website

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert