Administrative Assistant
- Employer
- Old Dominion University
- Location
- Norfolk, Virginia, United States
- Salary
- Competitive Salary
- Date posted
- Jan 13, 2025
View more categoriesView less categories
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Mid-Level
- Employment Type
- Full Time
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Job Details
Posting Details
Posting Details
Working Title
Administrative Assistant
Position Number
HR7820
Department
EVHSC LIBRARY
Location
Norfolk, VA
Type of Position
Hourly
Type of Job
Hourly/Wage
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
Provide direct administrative support to the Director of Library Services, Brickell Library/Virginia Health Sciences, including procurement of supplies, cashiering, making travel arrangements and processing travel reimbursements, records management, preparing reports, and executive secretarial functions.
Type of Recruitment
Knowledge, skills and abilities
None
Education or training
None
Level and type of experience
Considerable work experience in an administrative assistant or similar role, preferably in a higher education institution.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some records management experience.
Conditions of Employment
Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.
Standard Work Hours 8am – 2:30pm, however adjustment in work hours may be needed to meet the demands of the position during peak times.
Annual Salary/Hourly Rate
Salary is commensurate with education and experience and begins at $ - 15.04
Posting Detail Information
Job Requisition Number
S02846
Job Open To
General Public
Open Date
01/13/2025
Close Date
01/31/2025
Open Until Filled
No
Special Instructions Summary
Please provide contact information for three professional references, preferably current and former supervisors
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.evms.edu/library/
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.
Posting Details
Working Title
Administrative Assistant
Position Number
HR7820
Department
EVHSC LIBRARY
Location
Norfolk, VA
Type of Position
Hourly
Type of Job
Hourly/Wage
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
Provide direct administrative support to the Director of Library Services, Brickell Library/Virginia Health Sciences, including procurement of supplies, cashiering, making travel arrangements and processing travel reimbursements, records management, preparing reports, and executive secretarial functions.
Type of Recruitment
Knowledge, skills and abilities
- Basic knowledge of office practices and procedures
- Basic skills in writing reports and correspondence.
- Basic skills in calculating figures and amounts such as discounts, interest, proportions, and percentages.
- Basic skills in working with spreadsheets and other specialty financial software.
- Basic ability to prepare documents using advanced word processing and layout software.
- Basic ability to develop and maintain effective relationships with public, partners, customers, and co-workers.
- Considerable ability to manage time and resources to ensure assignments are completed accurately and deadlines are met.
- Considerable ability to express ideas effectively and demonstrate sound judgment with regard to decision-making.
- Considerable ability to provide customer service.
- Ability to adapt to changing work environments, work priorities, and organizational goals.
- Basic ability to independently address and resolve problems.
- Basic ability to communicate effectively in one-on-one or group situations.
- Basic ability to deal with others in a direct honest manner and comply with all University policies and procedures.
- Basic ability to maintain confidentiality of sensitive information.
- Basic ability to read and interpret technical documents (safety rules, equipment manuals).
None
Education or training
None
Level and type of experience
Considerable work experience in an administrative assistant or similar role, preferably in a higher education institution.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some records management experience.
Conditions of Employment
Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.
Standard Work Hours 8am – 2:30pm, however adjustment in work hours may be needed to meet the demands of the position during peak times.
Annual Salary/Hourly Rate
Salary is commensurate with education and experience and begins at $ - 15.04
Posting Detail Information
Job Requisition Number
S02846
Job Open To
General Public
Open Date
01/13/2025
Close Date
01/31/2025
Open Until Filled
No
Special Instructions Summary
Please provide contact information for three professional references, preferably current and former supervisors
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.evms.edu/library/
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.
Company
Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.
Company info
- Website
- http://www.odu.edu/
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