Executive Assistant to Distinguished Faculty/Office of the Dean

Position Information

University Code 19016 University Title Senior Administrative Assistant 3 University Job Family General Administration ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Single Title Scope of Search Regional Working Title Executive Assistant to Distinguished Faculty/Office of the Dean Position Number 593900 Is this employee on a H1B Visa? No Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department Wilder Sch Of Govt & Public Affairs Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities
This position provides executive level administrative staff support to the Distinguished Faculty member and Dean’s office in the L. Douglas Wilder School of Government and Public Affairs. The position is a key member of the executive staff and plays an integral role in providing efficient and smooth operation of the office, as well as ensuring that academic and administrative information is communicated to members of the Wilder School, its students and the University. This position serves as the first point of contact to the Distinguished Faculty member and Dean’s Office, and is responsible for making independent, appropriate judgment calls in scheduling appointments, handling confidential calls, data and correspondence, and the coordination of general and highly sensitive academic, fiscal and administrative information and projects.

Minimum Hiring Standards
· Demonstrated ability to exercise professional discretion and maintain confidentiality of information required.
· Ability to synthesize policy.
· Excellent verbal/written communication and customer service skills required.
· Ability to draft, edit, and prepare professional writing (including letters, memos, meeting minutes, etc.).
· Excellent organizational skills required.
· Excellent computer skills required.
· Experience with Microsoft Office Word, Access, Excel, and PowerPoint.
· Demonstrated ability to prioritize work and handle multiple tasks simultaneously.
· Proven ability to attend to details and meet deadlines required.
· Proven ability to calm emotionally charged situations.
· Experience in event planning and coordination.
· Demonstrated ability to work independently with little supervision.
· Ability to deal effectively with a wide variety of people in a diverse environment.
· Demonstrated ability to problem solve and use sound judgment.
· Work experience in a key administrative position required.
· Knowledge of University policies, procedures, and organization desired.
· Bachelor’s degree or equivalent experience.
· Substantial experience in fast-paced, complex work environment preferred.
· Demonstrated experience working in and fostering a diverse faculty, staff, and student environment at VCU . Preferred Hiring Standards
· Work experience in a key administrative position in higher education.

· Experience using Millennium.

Required Licenses/ Certifications Anticipated Hiring Range $50,000 - $55,000 Application Process/Additional Information
Applications must be submitted online through e-jobs at https://www.vcujobs.com/postings/109562 .

All applications should include a cover letter and a detailed resume with the names and contact information of three professional references.

A resume does not take the place of work experiences on the application.

Review of applications will begin immediately and continue until the position is filled.

“Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation or disability.” Campus Monroe Park Campus Hours/Week 40 Normal Work Days/Hours M-F: 9 am - 5:30 pm Job Open Date 09/03/2021 Posting will close on or before Open Until Filled Yes Job Category Administrative/ Secretarial/ Clerical Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical No Quick Link https://www.vcujobs.com/postings/109562 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. What is your understanding of 'confidentiality' as it relates to an Administrative Assistant position?
   
   (Open Ended Question)
   
   
2. Please describe your experience with office procedures, organization and maintenance of files, and record keeping.
   
   (Open Ended Question)
   
   
3. Describe any experience you have had with web content and/or social media.
   
   (Open Ended Question)
   
   

Optional & Required Documents
Required Documents

1. Cover Letter/Letter of Application
2. Resume

Optional Documents