Administrative Assistant 4 - Liberal Arts, Sciences and Business
- Employer
- Nevada State College at Henderson
- Location
- Nevada, United States
- Salary
- Salary Not specified
- Date posted
- Jan 14, 2025
View more categoriesView less categories
- Position Type
- Administrative, IT & Technology
- Employment Level
- Mid-Level
- Employment Type
- Full Time
Administrative Assistant 4 - Liberal Arts, Sciences and Business
Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:
- The required documents are listed below on the posting. Your
application may not be considered if you do not attach the required
documents.
- Draft applications are saved automatically and can be accessed
through your candidate home account. Completed applications must be
submitted prior to the close of the recruitment. Once a recruitment
has closed, applications will no longer be accepted.
- Please note, recruitment will close without notice when a
hiring decision has been made.
If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.
Job Description
Nevada State University invites applications for the position of Administrative Assistant 4. The Administrative Assistant 4 will provide broad support for the Dean and Associate Deans in the School of Liberal Arts, Sciences, and Business (LASB) at Nevada State University.
Diversity and Inclusion Statement:
Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.
A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 12% are Asian/Pacific Islander, 11% are Black/African American, 25% are White, and 7% are multiracial.
We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.
We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.
We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.
Primary Responsibilities:
- Assist the Dean and Associate Deans of LASB with projects and initiatives for which the Deans are responsible; consult and follow policy; acquire new knowledge and skills including soft skills, software, and technology needed to successfully execute projects.
- Professionally represent the Office of the Dean to internal and external community members with professional, accurate, and expeditious responses.
- Maintain Office of the Dean communications, files, and records through various platforms including Outlook, Zoom, Microsoft Office Suite, Qualtrics, Google platform, database software, among others.
- Manage the Dean's and the Associate Deans' schedules and calendars.
- Anticipate and prepare meeting materials for the Dean and Associate Deans on a weekly basis inclusive of room reservations, room readiness, pre-readings, and files needed.
- Assist with preparing presentations, research, and other materials.
- Prepare travel for the Dean and Associate Deans.
- Organize and maintain faculty records and processes for the Office of the Dean.
- Attend trainings and professional development activities to stay current with the role and responsibilities.
- Work collaboratively with the LASB Academic Operations Manager, the LASB Coordinator of Student and Faculty Engagement, the LASB NSHE Specialist 2, and other LASB and Nevada State staff.
- Schedule meetings and interviews, as needed, for LASB.
- Answer LASB phone line as needed; answer LASB general email as needed; collect Office of the Dean mail.
- Assist with budget tracking for the Office of the Dean.
- Assist with facilities and catering requests and tracking for the Office of the Dean.
- Employ problem solving skills to anticipate and assist with resolving issues related to the Office of the Dean and LASB.
- Serve on school and university level committees as needed.
- Assist with special projects and events, including some nights and weekends, as needed.
- Attend regularly scheduled LASB meetings.
- Attend meetings and take meeting notes, as needed, with the Dean and Associate Deans.
- Other duties assigned.
Required Qualifications:
- Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.
- Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).
Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.
Preferred Qualifications:
- 3 years of experience assisting executive level administrators or similarly situated professionals with the day to day tasks of their office.
- Demonstrated commitment to continued professional development relevant to the position.
- Demonstrated ability to work collaboratively in teams.
Salary & Benefits
Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 17.5% of the budgeted salary toward retirement with an equal employer match of 17.5%. No relocation assistance is provided for this position.
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.
This Posting is Open Until Filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a hiring decision has been made.
Special Instructions for Internal NSHE Applicants
Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
Travel Reimbursement
Out of Area/State Candidates will not be offered travel reimbursement.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at apply@nevadastate.edu.
Please upload the following documents:
- Detailed resume listing relevant qualifications and experience;
- Cover Letter indicating why you are a good fit for the position and Nevada State University;
- Names and contact information of three references, at least one of whom can speak to your teaching ability (you will be notified before references are contacted);
- Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.)
Applications that do not include the required uploaded documents may not be considered.
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.
Nevada State University
To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSU-external/job/NSC---Henderson/Administrative-Assistant-4---Liberal-Arts--Sciences-and-Business_R0145930?workerSubType=dddb2e55fbdf011e7533c019c034ee08&workerSubType=dddb2e55fbdf014cc806bd19c034ed08&workerSubType=50c3b1d33725019868fc68642701619e
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