Administrative Assistant III
- Employer
- Dartmouth College
- Location
- Hanover, New Hampshire, United States
- Salary
- Competitive Salary
- Date posted
- Jan 14, 2025
View more categoriesView less categories
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Level
- Mid-Level
- Employment Type
- Full Time
Job Details
Position Details
Position Information
Posting date
01/13/2025
Closing date
Open Until Filled
Yes
Position Number
1009991
Position Title
Administrative Assistant III
Department this Position Reports to
Child Care Ctr
Hiring Range Minimum
$20/hr.
Hiring Range Maximum
$25/hr.
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
37.5
Schedule
9:30-5
Location of Position
Hanover, NH 03755
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
Is this a grant funded position?
No
Position Purpose
To provide administrative support to the director of the Dartmouth College Child Care Center and to coordinate activities that will increase Center efficiency, expedite the work of others, and ensure the smooth operation of the Center.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 1-2 year(s) of experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Strong organizational skills
Proficient with computer applications
Strong interpersonal skills
Works well independently
Preferred Qualifications
Preferred office experience in a related field such as education or social services
NH drivers license
Department Contact for Recruitment Inquiries
Abby Plummer-LaBombard
Department Contact Phone Number
603-646-6613
Department Contact for Cover Letter and Title
Abby Plummer-LaBombard
Department Contact's Phone Number
603-646-6613
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/77168
Key Accountabilities
Description
General Office Support
Coordinates a variety of activities to support the Center’s functions. These may include:
- Assisting with the preparation and maintenance of materials concerning licensing by the NH Dept. of Health and Human Services.
- Assisting with the preparation and the Quarterly Family Newsletter
- Participating in building maintenance.
- Provides general office coverage, alternating with the Office Manager to open and close the office daily.
- Assisting in arranging daily staff coverage as needed.
30
Description
Communication
- Serves as a point of contact for the Center, requiring knowledge of Center policies and procedures.
- Greets families and guests as they enter the facility.
- Answers phones.
- Answers door intercom.
- E-mails families and staff on a regular basis.
- Assists with coordination of fire drills, alerting all appropriate parties.
10
Description
Information Management
- Maintains Center files and databases to ensure accuracy and accessibility of information.
- Assists in management of the waiting list. (I don’t currently do this much, if at all)
- Reviews monthly financial reports for accuracy regarding purchase card entries.
- Maintains files for children/families.
- Maintains immunization information for children.
- Reports immunization information to the state of New Hampshire annually.
- Maintains staff files in accordance with the requirements of the state of New Hampshire.
- Maintains staff professional development files, alerting staff monthly to professional development needed to meet state licensing requirements.
- Creates professional development certificates for in-house professional development activities.
35
Description
Food Program
- Creates the weekly snack menu in accordance with licensing requirements.
- Orders food for the snack program.
- Receives and stores food.
- Coordinates orders with teaching staff.
5
Description
Inventory Management
- Inventories commonly used products and reorders as necessary.
5
Description
Hiring Procedures
- Assists new hires through the hiring process as required by the state of NH and Dartmouth College.
- Maintains a status of Notary for the state of New Hampshire if eligible.
10
Description
Culture and Employee Belonging
- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
- Participates in division wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
- Collaborates, when appropriate, on other CEB -related initiatives within the division and College
5
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn’s Job Board
- RecruitMilitary
- Dartmouth’s Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer,
please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
- Pictures/Photos in support of application
- Additional Document #1
- Additional Document #2
Company
Employment at Dartmouth
Dartmouth welcomes individuals from diverse backgrounds, with varied experiences, and a range of talents, who are motivated to learn, develop, and achieve success.
Inspired by its unique New England setting, Dartmouth is dedicated to effecting positive change within a community where everyone collaborates to generate knowledge, engage with the global community, and enhance their personal growth and purpose.
Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.
About Dartmouth
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Our Mission
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