Registrar Officer I
- Employer
- University of Texas at San Antonio
- Location
- Texas, United States
- Salary
- Salary Not specified
- Date posted
- Jan 13, 2025
View more categoriesView less categories
- Position Type
- Administrative, Student Affairs, Student Activities & Services
- Employment Level
- Mid-Level
- Employment Type
- Full Time
You need to sign in or create an account to save a job.
Registrar Officer I
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 12994
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.
In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
Posting End Date: Applications will be accepted through 11:59 PM CDT on 01/24/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: $35,568 annualized, commensurate with education, experience and qualifications.
Hours: up to 40 hours per week, exempt.
Required Application Materials:
- Resume and cover letter required.
Essential Functions
Job Summary
To provide professional knowledge, and expertise regarding Registrar information, processing, and certification of eligibility.
Responsible for a decision-making process that requires initiative and judgment related to registrar processing and meeting needs of students and parents for assigned program/process (graduation coordination, athletic certification, veterans' certification/benefits, and residency certification).
Core Responsibilities
- Uses discretion and independent judgment to advise and counsel students regarding required forms, application/document processing, eligibility requirements, benefits, acceptance or denial of benefits, etc. for assigned program/process
- Processes, reviews, and evaluates documentation for assigned programs that may include applications, transcripts, academic documents, veterans' forms, pending degree verification, and miscellaneous forms to determine eligibility and/or benefits available to the student.
- Images and indexes paperwork and maintains student files and records for assigned programs/processes.
- Uses independent judgment to resolve complex problems for assigned program/process
- Assists in developing and distributing documents, requirements, and general information to students and/or parents for assigned programs/processes.
- Interacts with the Texas Higher Education Coordinating Board, National Student Clearinghouse, Undergraduate Admissions, Graduate Admission, Athletics Office, Advising, Legal Counsel, Financial Aid & Scholarships, College and Departments on current policies, procedures, and regulations involving student eligibility, benefits, and certification related to assigned program/process.
- Assist with gathering information and providing reports as needed to appropriate departments for assigned program/process (internal to UTSA and external that may include THECB, Veterans Administration, colleges, departments, or documentation needed for the graduation ceremony, etc.).
- Stays abreast of and complies with regulations that govern all assigned programs/process. Interprets and maintains knowledge of current federal, state, and institutional policies, procedures, and regulations pertaining to assigned program/process.
- Participates in the review, and revision of policies and procedures that govern assigned program/process.
- Provides periodic reports as needed to leadership.
- Attends state and regional meetings/conferences as necessary.
- Participates in committees and/or task forces across campus as necessary.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree from an accredited university.
- One (1) year of registrar, enrollment management, student advising and/or student services experience; or one (1) year of administrative experience; or one (1) year of related experience.
- Two (2) years as a student employee in one of the student services areas listed above may substitute for one-year full-time experience.
- Master's degree may substitute for required experience.
Preferred Qualifications
- Master's Degree from an accredited university.
- One (1) year of higher education experience in a Registrar's Office.
Knowledge, Skills, and Abilities
- Effective written and verbal communication skills, multi-tasking skills, flexibility, and the ability to work cooperatively with others in a dynamic environment.
- Ability to work independently as part of a productive team. Work on multiple tasks with numerous interruptions.
- Ability to work with sensitive information and maintain the highest level of confidentiality.
- Demonstrates critical thinking skills in solving both common and complex problems.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
- Valid driver's license and Motor Vehicle Record (MVR) as applicable.
Working Conditions
- Office environment.
- Ability to travel to and from meetings, training sessions, or other business-related events.
- Occasional after-hours and weekend work or overtime may be required.
Physical Demands:
- Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
- Exerts up to 10 lbs. of force occasionally.
This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=12994&PostingSeq=1
jeid-41ca54ba2334214f93f28b9d8b403c5e
You need to sign in or create an account to save a job.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert