Administrative Assistant II
- Employer
- Alcorn State University
- Location
- Lorman, Mississippi, United States
- Salary
- Competitive Salary
- Date posted
- Jan 8, 2025
View more categoriesView less categories
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Mid-Level
- Employment Type
- Full Time
Job Details
Posting Details
Position Information
Job Title
Administrative Assistant II
FLSA Status
Salaried Non Exempt
Posted Salary Range
$30,000 - $33,360
Employment Status
Full Time
Department
University College
Job Summary
The incumbent is generally the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.
Knowledge Skills and Abilities
Knowledge, Skills and Abilities
Knowledge of database applications, web content management, and administrative business systems
Records maintenance skills
Organizing and coordinating skills
Keyboarding and Reception skills
Ability to communicate effectively, both orally and in writing
Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Ability to maintain confidentiality of records and information
Essential Job Functions
· Serves as administrative assistant to the Dean, University College
· Provides or oversees reception services, scheduling appointments, meetings and travel
· Coordinates projects and assists in the completion of reports by researching and gathering
required information and preparing reports
· Serves as the communication hub of the department by communicating information from
the supervisor to others, collecting and organizing information
· Obtains equipment, services and supplies needed by the department by maintaining an inventory
of office supplies, purchasing equipment and supplies
· Assists with employment processes to varying degrees
· Supports the administrative business functions of the department
Qualifications
High school diploma or GED Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I
Licensing and Certifications
N/A
Physical Requirements
Work in noisy (above 85 decibels) areas
No
Sedentary Work - Exerting 10 pounds
Occasionally
Light Work - Exerting up to 20 pounds
Occasionally
Medium Work - Exerting 20-50 pounds
Not Required
Heavy Work - Exerting 50-100 pounds
Not Required
Very Heavy Work - Exerting in excess of 100 pounds
Not Required
Travel
Occasionally
Extended Work Hours
Not Required
Posting Detail Information
Posting Number
S1094
Number of Vacancies
1
Location
Lorman
Position End Date (if temporary)
Open Date
01/08/2025
Close Date
Open Until Filled
Yes
EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Advertising Summary
Excellent Benefits Package
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Position Information
Job Title
Administrative Assistant II
FLSA Status
Salaried Non Exempt
Posted Salary Range
$30,000 - $33,360
Employment Status
Full Time
Department
University College
Job Summary
The incumbent is generally the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.
Knowledge Skills and Abilities
Knowledge, Skills and Abilities
Knowledge of database applications, web content management, and administrative business systems
Records maintenance skills
Organizing and coordinating skills
Keyboarding and Reception skills
Ability to communicate effectively, both orally and in writing
Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Ability to maintain confidentiality of records and information
Essential Job Functions
· Serves as administrative assistant to the Dean, University College
· Provides or oversees reception services, scheduling appointments, meetings and travel
· Coordinates projects and assists in the completion of reports by researching and gathering
required information and preparing reports
· Serves as the communication hub of the department by communicating information from
the supervisor to others, collecting and organizing information
· Obtains equipment, services and supplies needed by the department by maintaining an inventory
of office supplies, purchasing equipment and supplies
· Assists with employment processes to varying degrees
· Supports the administrative business functions of the department
Qualifications
High school diploma or GED Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I
Licensing and Certifications
N/A
Physical Requirements
Work in noisy (above 85 decibels) areas
No
Sedentary Work - Exerting 10 pounds
Occasionally
Light Work - Exerting up to 20 pounds
Occasionally
Medium Work - Exerting 20-50 pounds
Not Required
Heavy Work - Exerting 50-100 pounds
Not Required
Very Heavy Work - Exerting in excess of 100 pounds
Not Required
Travel
Occasionally
Extended Work Hours
Not Required
Posting Detail Information
Posting Number
S1094
Number of Vacancies
1
Location
Lorman
Position End Date (if temporary)
Open Date
01/08/2025
Close Date
Open Until Filled
Yes
EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Advertising Summary
Excellent Benefits Package
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Letter of Recommendation (Professional)
- Letter of Recommendation (Personal)
- Letter of Recommendation (Professional or Personal)
- Unofficial Transcripts
Company
A great educational choice, Alcorn State University in Mississippi is a place of purpose, history, and discovery, and the nation's oldest, land-grant HBCU
Company info
- Website
- http://www.alcorn.edu/
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