Advancement Services Coordinator
- Employer
- Samuel Merritt University
- Location
- Oakland, California, United States
- Salary
- Competitive Salary
- Date posted
- Jan 13, 2025
View more categoriesView less categories
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Development & Advancement, Alumni Affairs
- Employment Type
- Full Time
Job Details
Job Description Summary:
The Advancement Services Coordinator supports the Director of Advancement Services by focusing on accurate data entry, gift processing, prospect research, data analysis and reporting, and providing essential administrative support to the Advancement team.
Duties and Responsibilities:
- Accurately enter and process gifts, pledges, and donations into
the University's database. Ensure compliance with university
policies and best practices in gift recording.
- Maintain and update alumni and donor database, conducting
regular quality control to ensure data integrity.
- Generate standard and ad hoc reports and assist in analyzing
data related to fundraising activities and donor engagement to
support strategic decision-making.
- Prepare and send timely donor acknowledgment letters and
receipts, ensuring each communication is personalized and
professional.
- Support the planning and execution of alumni and donor events,
including registration lists and logistics.
- Conduct research on potential donors and alumni to aid
fundraising initiatives and enhance outreach efforts.
- Collaborate with Advancement staff to fulfill their data
requests and reporting needs, providing responsive and proactive
support.
- Assist in drafting clear and professional communications for
donors and alumni, ensuring consistent messaging.
- Provide occasional administrative support to the Advancement
team as needed, including scheduling meetings, maintaining files,
and preparing correspondence.
Education and/or Experience
- Bachelor’s degree, or an equivalent combination of training
and/or experience.
- At least 2 years of experience in data entry, gift processing,
or database management in a nonprofit or higher education setting
strongly preferred.
- Experience as a project and/or event coordinator.
- Experience with data analysis and generating reports to support
strategic decision-making preferred.
- Proficiency in CRM systems (e.g., Raiser’s Edge NXT) and
software such as Microsoft Office, Monday.com, LiveAlumni, and
LexisNexis preferred.
- Strong written, verbal, and interpersonal communication skills,
with the ability to collaborate effectively across diverse
teams.
- Work independently and collaboratively while using established
workflows and processes.
- Maintain confidentiality while handling privileged donor and
constituent information.
- Stay current with all practices related to database management
and Raiser’s Edge NXT system.
- Excellent organizational skills, impeccable attention to
detail, and a demonstrated team player.
- Relate and communicate with donors, alumni, and University
faculty and staff.
- Proficiency with fundamental math and data analysis to support
accurate reporting and decision-making.
- Willingness to work occasional evenings/weekends and to travel
periodically (principally in California).
- Knowledge of the mission of SMU, and connected to SMU
communities: Bay Area, Sacramento, and/or Fresno.
Exemption Status:United States of America (Non-Exempt)
Time Type:Full time
Job Shift:
Pay Range:
Hourly wage range: $29.01 ~ $38.46
Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.
Company
Samuel Merritt University is a private university focused on health sciences with its main campus in Oakland, California, and other facilities in Sacramento, San Mateo and Fresno.
SMU is an integral part of patient care in Northern California. We’re one of the largest educators of registered nurses in California, and many of the physical and occupational therapists, physician assistants, and podiatric physicians who provide care in the region are graduates of our programs.
SMU began as a credential nursing program with Oakland's Samuel Merritt Hospital. Today, more than 110 years later, it offers nursing programs and advanced degrees for occupational and physical therapists, physician assistants, and podiatric physicians.
- Website
- http://www.samuelmerritt.edu/
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