Assistant Director of TRIO McNair Scholars

Assistant Director of TRIO McNair Scholars

Description


Position Title: TRIO McNair Scholars - Assistant Director

Department: TRIO McNair Scholars

Reports To: Director of the TRIO McNair Scholars Program

Classification: Exempt
FTE: 1.0
Date: December 2024

Salary: $56,000 - $65,000

The St. Olaf TRIO McNair Scholars program prepares first-generation, income eligible college students and students from underrepresented backgrounds to successfully apply to and gain admittance to graduate programs, with a specific focus on completing the PhD. This position provides scholars with academic support, individual and group advising, and access to research and scholarly activities to ensure successful completion of undergraduate and graduate study.

ESSENTIAL JOB DUTIES:

1. 
   Provide academic support and service delivery for program participants

• Advise students on research and internship opportunities, financial aid, career exploration, graduate school preparation, and self-awareness through workshops and individual meetings to support the achievement of their graduate school goals
• Work closely with the Director to coordinate the recruitment, identification, and selection of required number of verified program participants
• Assess students' interests, needs, and goals
• Design, implement and oversee programming to achieve objectives
• Maintain caseload of students and monitor their academic progress
• Coordinate retention strategies and provide information and referrals to participants on relevant resources
• Coordinate completion of student applications for graduate school, internships, research, FAFSA and scholarships
• Assist students with personal statement writing and CV creation
• Design, plan and supervise field trips, conferences, graduate school visits and cultural activities
• Collaborate with staff, faculty, graduate school personnel, and external partners

2. Provide assistance with program management and administrative tasks

• Maintain progress towards successful accomplishment of program objectives
• Document participation in services using program software, referring students to campus partners for assistance and support, when necessary
• Assist the Director in data management, budget planning, annual performance report, and other required reports
• Assist with the creation of programmatic procedures and policies
• Coordinate newsletters, flyers and other marketing materials
• Maintain and update website
• Maintain inventory of administrative equipment; order and purchase office supplies and summer student lab/office supplies
• Attend professional trainings/conferences

3. Assist with program planning and design, development and evaluation

• Co-create and implement program policies, student performance and discipline guidelines, and program evaluation
• Conduct formative and summative evaluation to guide program improvements
• Coordinate design and development of program components, guide services and curriculum development and maintain progress towards completion of objectives
• Participate in staff meetings, team development sessions, relevant College committees, and TRIO professional organizations (MNTRIO, EOA, MAP, etc.) as well as build new collaborations with other organizations

4. Supervise student worker(s) and co-coordinate summer research program

• Assist Director with planning and implementing summer research program
• Coordinate and implement curriculum development and student services
• Oversee and participate in planning of meals, transportation, workshops, cultural events, graduate school visits, and summer research programming
• Assist with hiring, training, and supervising academic year/summer student workers from backgrounds similar to McNair participants who will deliver quality programming

5. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

6. Perform other duties as assigned

REQUIRED QUALIFICATIONS:

Education: Master's degree in education, counseling, or related field (and/or in progress)

Experience: 2+ years
of experience working with first-generation, low-income students and/or underrepresented college students or a combination of work experience with similar populations in high school or college programs-.

PREFERRED QUALIFICATIONS:

Experience: Personal background similar to that of students to be served.

Experience working in a federal TRIO program.

Experience working with student services, advising, teaching, graduate school application assistance, and/or program planning and program/project management in an academic context.

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

KNOWLEDGE, SKILLS, AND ABILITIES:

• 
  Record Keeping & Advising: Strong knowledge of record-keeping, advising best practices, and graduate school preparation resources.
• 
  Graduate School Knowledge: Familiarity with curriculum development, GRE preparation, financial aid processes, and the graduate school environment.
• 
  Collaboration & Communication: Ability to work independently and collaboratively, demonstrating excellent organizational, written, and oral communication skills.
• 
  Diversity, Equity, Inclusion, Access, and Belonging: Understanding of and commitment to diversity, equity, access, inclusion, and belonging. Ability to support, respect, and work effectively with individuals from diverse backgrounds and perspectives to foster an inclusive community.
• 
  Relationship Building: Ability to establish rapport and collaborate with graduate school professionals, faculty, staff, students and community members.
• 
  Confidentiality & Ethical Standards: Commitment to maintaining confidentiality and upholding high ethical standards in all professional activities.
• 
  Problem Solving & Multitasking: Strong initiative and problem-solving skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing situations.
• 
  Technical Proficiency: Skilled in using technology and computer applications, including database management, Microsoft Office Suite, and Google Suite.

Work Schedule:

Term: Year-round; position is grant-funded, continuation of position is contingent upon renewal of federal funding.

Shift: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and supervisor; occasional evening or weekend hours for special events; travel up to 10% of the work schedule, which includes local and national travel









About Us

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per CDC guidance.
For Staff Application Assistance:
employment@stolaf.edu
507-786-3068
For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356
Nondiscrimination Policy St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.
Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu, (507) 786-3465.


To apply, visit https://fa-ewur-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_3/job/1673/?mode=location





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