Coordinator I, Special Programs

Position Information

Posting Number
S05956P

Position Title
Coordinator I, Special Programs

Department
Teacher & Administrator Preparation

Location
Arlington

Job Family
Administrative Support

Position Status
Full-time

Work Hours
Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm

• Job duration/continuity is based on grant funding. This grant funding expires 9/30/2025.

Open to
External and Internal

Salary
Salary is commensurate based on qualifications and relevant experience up to $50,000.

Duration
Job terminates

Pay Basis
Monthly

Benefits Eligible
Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

Coordinator I, Special Programs will provide varied administrative support for grants within the College of Education. Responsible for a variety of administrative duties in the college requiring moderate exercise of independent judgment, initiative, and ability to make decisions relative to office operations.

Job duration/continuity is based on grant funding. This grant funding expires 9/30/2025.

Essential Duties and Responsibilities

• Submits travel requests, submits expense, and non-travel expense reimbursements, reconciles procurement card statements, requests purchase orders, processes invoices, arranges travel, submits travel requests, as well as maintains office supply inventory and purchases for grants.
• Organizes and assists with academic and research activities, including monitoring scholarship processes through Mav Scholarship, and completing monthly expenditure reports and budgets for grants.
• Provide support to Principal Investigator of the grant, including, but not limited to, document processing and management, organizing meetings, reserving rooms, key requests, and general copying and scanning.
• Types correspondence for publication, letters, forms, exams, course syllabi, website maintenance, and other colleges workflows.
• Assist with coordinating and managing virtual and in-person events.
• Other duties as assigned.

Minimum Qualifications

• High school diploma with six (6) years of relevant/related experience.

Preferred Qualifications

• Bachelor’s degree with two (2) years of relevant experience.
• Experience with Microsoft Office Suite.
• Experience with UT Share/PeopleSoft or related software.

Knowledge, Skills and Abilities

• Knowledge of the University’s academic policy and procedures.

Other Requirements

Working Conditions

Special Conditions for Eligibility

• Specific job requirements or physical location of some positions allocated to this classification, may render the position security sensitive, and thereby subject to the provisions of Section 51.215 Texas Education Code.

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies
1

Open Until Filled

Minimum Number of References Required
3

Maximum Number of References Accepted
3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • PhD or equivalent
2. * How many years of experience do you have working in an academic environment?
   • None/less than 2 years
   • 2 to 3 years
   • 4 to 5 years
   • 6 years or more
3. * How many years of related experience do you have?
   • None/less than 1 year
   • 1 to 2 years
   • 3 to 4 years
   • 5 years or more

Documents Needed To Apply
Required Documents

1. Resume or CV
2. Cover/Interest Letter

Optional Documents