Position Details

Position Information

Posting date

12/16/2024

Closing date

01/14/2025

Open Until Filled

No

Position Number

1129172

Position Title

Operations Coordinator

Department this Position Reports to

Geisel Fiscal Office

Hiring Range Minimum

$26.39/hr

Hiring Range Maximum

$32.98/hr

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

We are seeking a detail-oriented and organized Financial Operations Coordinator to join our Geisel Fiscal Office team. The Financial Operations Coordinator will be responsible for managing invoicing and funds flow, accounting and reconciliation, administrative support, and operational support.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Experience with financial transactions and accounting
• In-depth knowledge of Excel and standard desktop applications (Word, PowerPoint).
• Strong organizational and planning skills and ability to set priorities
• Able to balance the need to deliver results both quickly and accurately.
• Initiative, sound judgment, and the ability to work independently
• Ability to maintain confidentiality
• Exceptional attention to detail
• Strong interpersonal and collaboration skills. Able to work effectively across schools, divisions, and functions. Inspires others through commitment, teamwork, and collegiality
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Bachelor’s degree preferred
• Experience in a fast-paced environment desired

Department Contact for Recruitment Inquiries

Kristin Harrington

Department Contact Phone Number

603-646-5714

Department Contact for Cover Letter and Title

Kristin Harrington

Department Contact's Phone Number

603-646-5714

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/76990

Key Accountabilities

Description

Invoicing and Funds Flow Management

• Ability to meet invoicing deadlines and maintain a high level of accuracy and timeliness in invoicing and cash management processes
• Implement and maintain procedures for efficient billing and invoicing processes
• Develops and maintains relationships with clinical affiliates to ensure smooth invoicing and payment processes
• Manages internal/external funds flow between Geisel and clinical affiliates for both compensation and non-compensation expenses and accrues expenses and/or credits as needed
• Ensures compliance with established policies and procedures for billing and invoicing
• Troubleshoots and resolves issues related to invoicing and funds flow

Percentage Of Time

35

Description

Accounting and Reconciliation

Assists in the preparation and review of financial statements and other accounting reports
Participates in:

• Month-end close and reconciliation processes
• Quarterly projection and budgeting processes
• Year-end financial reporting processes

Maintains and updates financial records and files
Ensures accuracy and completeness of financial data and reports
Identifies and reports any discrepancies or anomalies in financial data and reports
Collaborates with the financial team to resolve accounting and reconciliation issues

Percentage Of Time

30

Description

Operational Support

Assists with the preparation of financial forecasts, budgets, and other financial reports
Supports special projects and process improvements initiatives
Assists in the preparation of presentations, reports, and other materials for Geisel senior leaders
Develops and maintains reports and dashboards to facilitate financial decision-making

Percentage Of Time

20

Description

Administrative Support


Provides administrative support to the financial team, including:

• Scheduling meetings and appointments
• Maintaining records and files
• Performing other administrative tasks as needed

Maintains the fiscal resources website and ensures its accuracy and currency
Develops and implements administrative processes and procedures to ensure efficiency and productivity
Provides backup support during absences

Percentage Of Time

15

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents