Program Assistant

Position Summary:

Administrative and coordination support work for program start-up; temporary, year 1 only; a maximum of 10 months at 10-30 hours per week for development of program systems and materials. Job duties include:

Assisting with fellow application

Onboarding of fellows

Record-keeping and tracking systems

Website development

Answering emails and phone calls related to the program

Ordering supplies, technology, and other start-up activities.

Job Description:

Primary Job Duties

Procurement Cards, Reallocation & Travel Arrangements 20%

Brief Duty Description: Arranges travel and reimbursements/honorarium pay for program mentors and guest speakers. Generate and review monthly program budget (s) reports using Workday. Maintains familiarity with Fort Lewis College and State of Colorado purchasing and budget procedures. P rocess purchases and travel requests; process budget related forms (i.e., transfer of funds, purchase orders, requisitions, spend authorizations, expense reports, motor vehicle requests, faculty development). Pro cess Supplier Invoice Requests for Supplier payments. Allocate personal p-card and staff p-card transactions weekly, following up with faculty on any outstanding bills, receipts, etc., ensuring that all departmental spending is reconciled by fiscal year end by working in conjunction with Accounts Payable and the Budget Office. Tracks spending in Workday and other systems.

Administrative Support 50%

Brief Duty Description: Serves as the central communication point for sharing information among division/departmental faculty, staff and prospective and current students. Answers incoming calls, voice, and email messages, and provides support to students, faculty, and community members regarding the programs. C ompose and send correspondence via email, interoffice mail and off-campus mail. Sorts and distributes mail. Oversees operation and maintenance of department office equipment including contacting IT for problems with phones, computers, printers etc., submitting work orders to Physical Plant Services for maintenance and repairs for program spaces and following up on submitted orders to ensure completion. Maintains program common area, which may include cleaning surfaces, emptying recycle baskets or dusting (if these services are not being provided by Physical Plant Services cleaning crews).

Creates and maintains student and mentors/guest tracking systems, including event attendance and program requirement tracking. Provides applicable reports to the program P.I.s, directors, and coordinator including financial, student, and such as student tracking information upon request. The Program Supervisors/P. I.s and/or Directors may assign other duties as needed to meet the ever-changing demand of the College.

Student Relations: Recruitment, Support, and Advising 20%

Creates and manages recruitment and application materials and student progress through application processes . Receives completed applications and informs students of action on their application. T racks total number of students of in various program categories . Informs students about program events and requirements . Collects, organizes, and reports data regarding enrollment and retention of program students . Assists in recruiting activities, which may include on-campus events, development and dissemination of recruitment materials, processing and tracking of financial, and other recruiting-related duties as assigned by the p rogram PIs or Director s . Serves current students by ordering needed supplies, arranging student travel logistics, and enters in Workday student stipends and student travel costs for travel reimbursement. Maintains current contact information for program fellows in all stages of program, including contact information for after graduation.

Marketin g 10%

Generate, order, and distribute program marketing materials and create bulletin boards or content for digital displays. Generate and m anage program websites, social media, newsletters, or blogs as needed.

Compensation

The hourly rate for this position is $18.00 to $20.00 per hour, pl Plus a comprehensive benefits package.

Application Process
A complete application packet includes:

• ​ Cover letter addressing interest and qualifications for the position
• Resume
• Names and contact information for three current, professional references

All applications must be received by 11:59 p.m. 01/12/2025

About Fort Lewis College:

On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado’s premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC’s academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango

Notice to Prospective Employees:
The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

• Fort Lewis College's alcohol and other drug policy
• Sexual assault policy
• Campus security policies
• Campus/community resources
• The Colorado Riot Offense Statute restriction on enrollment
• Where to find registered sex offender information
• Crime statistics for the previous three calendar years
• Reporting crimes

The Campus Security Report can be accessed in two ways:
By going to the internet website at: www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request. You can reach them at (970) 247-7331.

Equal Opportunity
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.

Discrimination Questions?

Office of Compliance and Community Standards
David Pirrone, Director of Compliance
165 Education Business Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7182 djpirrone@fortlewis.edu

Questions about Title IX sex discrimination?
Office of the Title IX Coordinator
Madeleine Gillman, Assistant Director of Compliance and Title IX Coordinator
230 Skyhawk Station
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7049 mgillman@fortlewis.edu

Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.

* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.

ADAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email kpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.