Position Details

Position Information

Posting date

01/08/2025

Closing date

Open Until Filled

Yes

Position Number

1128829

Position Title

Rockefeller Center Administrator

Department this Position Reports to

Anna Mahoney

Hiring Range Minimum

$49,900

Hiring Range Maximum

$62,300

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

M-F 8:00-5:00

Location of Position

Hanover, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To manage, oversee, and coordinate all administrative functions of the Center, including prioritization of multiple activities. To advise and support the Associate Director, Finance Manager, faculty, and staff on academic, programmatic, and administrative matters.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Excellent verbal and written communication and interpersonal skills.
• Excellent planning and organizational skills.
• Knowledge of financial and budget principles and procedures.
• Ability to acquire new technical skills and implement new procedures.
• Excellent attention to detail and accuracy.
• Expedient and highly professional responsiveness to organizational leaders and key stakeholders.
• Ability to work independently and as a team member.
• Ability to exercise discretion and maintain confidentiality and security in all areas.
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
• Proficiency in Microsoft Office, Adobe, and also Canvas.

Preferred Qualifications

• Bachelor’s degree and at least 5 years of relevant experience in a highly autonomous setting.
• Experience with Dartmouth’s various administrative systems and software applications.

Department Contact for Recruitment Inquiries

Fielding Essensa

Department Contact Phone Number

603-646-3876

Department Contact for Cover Letter and Title

Fielding Essensa

Department Contact's Phone Number

603-646-3876

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/77119

Key Accountabilities

Description

Administration – Independently manages, oversees and coordinates all administrative functions and activities of the Center.

Percentage Of Time

15

Description

Financial and Budget Management – Collaborates in administering, reconciles, and reports on components of the Center budget in collaboration with Finance Manager and Associate Director, and within parameters set by DOF Fiscal Office.

Percentage Of Time

10

Description

Faculty Support – Coordinates and organizes faculty and staff searches, visiting and research faculty appointments, and other internal Center support.

Percentage Of Time

10

Description

Curriculum Support – Collaborates with Associate Director in administering teaching course schedule and other components of faculty coordination, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for Center with Registrar’s Office. Serves as liaison with the Associate Dean regarding faculty teaching schedules.

Percentage Of Time

15

Description

Communication – Assists Communications Manager with maintaining the website, newsletters, stewardship, and social media.

Percentage Of Time

5

Description

Event Coordination – Supports existing events staff with coordination and implementation of all Center events including meetings, lectures, workshops, conferences, faculty events, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.

Percentage Of Time

15

Description

Information Management – Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies. Capacity to manage database software and systems required.

Percentage Of Time

15

Description

Facilities – Facilitates office space assignments and access issues, organizing scheduling for faculty and staff meetings with internal and external audiences.

Percentage Of Time

5

Description

Human Resources – Hires, trains and supervises and evaluates student employees according to Center administrative structure.

Percentage Of Time

5

Description

Office Management – Managing Center mail, supply ordering, and working with other departments as necessary for office administrative items like custodial, emergency management etc.

Percentage Of Time

5

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents