Administrative Specialist

Posting Details

Position Information

Working Title
Administrative Specialist

Department
First Year Student Success Hub

Compensation Title
Administrative Specialist

Position Number
30002845

Position Status
Regular

Work Schedule

8:15am-4:30pm, M-F

Hours per Week
37.5

Months per Year
12

Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position

Reporting to the Director of the First-Year Student Success Hub ( FYSSH ), this position provides a key administrative role in the overall functioning of the unit, and interacts with multiple constituents including students, staff, faculty, parents, and others in a fast-paced, student-centered environment.

Some of the key roles of this job include: supervising student assistants; managing front desk operations; supporting various programs offered through FYSSH, including Pathfinders, the Peer Coach program, and New Student Orientation; and providing administrative support to the office.

Primary Responsibilities

• Support the Pathfinders Program by managing the staffing of Pathfinders study tables. Run weekly reports in EAB Navigate to track student time & upload students’ time into Pathfinders Canvas page. Provide administrative and direct support to the Pathfinder Program.
  
  
• Independently supervise, hire, train, and evaluate student assistants. Provide feedback and monitor performance. The student assistants will primarily support the FYSSH front desk and Pathfinders Study Tables. Assign and supervise other projects for student assistants. Oversee the scheduling and time administration of all FYSSH student staff.
  
  
• Manage the efficient and successful day-to-day operations of the FYSSH front office area which includes the following responsibilities performed primarily by student assistants: proper welcome and check-in of new students and their families, current students, & faculty/staff visitors; cordial and precise phone and email response; accurate and sufficient information provided regarding services; and appointment scheduling.
  
  
• Monitor and reconcile all budget and p-card expenditures for FYSSH and Associate Provost. Prepare, process, and reconcile purchases, purchase and travel requests, and travel expenses. Handle payments for events/services and prepare deposits. Create budget reports. Maintain records/documents/files and create related reports.
  
  
• Provide general administrative support to office. Manage human resources function for the department for both staff and student positions, including search, position posting, and new hire/termination processing. Monitor office budget and student worker line. Schedule rooms and handle catering for office/committee meetings, trainings. Assist with assigning advisor assignments in SAP . Help with special projects and other duties as assigned. Handle internal work orders for physical plant and IT as well as work performed by external vendors. Manage office inventory of equipment, furniture, computers, etc. Monitor and purchase supplies, equipment, subscriptions, and other materials. Ensure orders are received.
  
  
• Assist with new student orientation and admissions/recruitment events (i.e., preparing student packets, assisting with tabling, scheduling student appointments).

Qualifications

Training /education beyond high school (two- or four-year college) plus two years’ experience or an equivalent combination of education and experience. Majors might include communication, planning, preparation, counseling and or training – e.g., Business, Communication, Event Planning, Human Services, Human Resources, Counseling, Social Work, Information Technology, Higher Education Administration, International Studies, World Languages and Culture

Resume review will begin immediately, and position will remain open until filled.

Minimum Education
Associate Degree

Preferred Education

Minimum Experience
2 years

Salary
minimum: 34,379

Pay Grade
S67

Posting Detail Information

Requisition Number
2024S2142

Job Open Date
01/08/2025

Job Close Date

Quick Link
https://jobs.nku.edu/postings/14496

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Why are you interested in this position?
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. References

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2