Assistant to the Dean, Gilliam College of Liberal Arts

Posting Details

Posting Summary

Job Title
Assistant to the Dean, Gilliam College of Liberal Arts

Division
Divison of Academic Affairs

Department
College of Liberal Arts

Work Status
Full Time

Position Category
Staff

FLSA
Exempt

Pay Range
Exempt

Salary Range
$68,000 - $75,000 / year

Fund Source
State Support

Job Summary

Position Summary:
The Assistant to the Dean supports works in the College of Liberal Arts. The person in this role provides lead administrative, academic, and operational support for the Office of the Dean. The position is an in-person position focusing on key academic processes and faculty-related activities. The position requires occasional evening and weekend assistance at the College of Liberal Arts functions. This individual assists the Dean in advancing the college’s missions in teaching, research, and service while facilitating the interaction of the Dean with campus, system, and community members. This role involves managing academic standing processes, coordinating faculty development, and liaising with the Academic Affairs Committee.

Job Duties

Duties & Responsibilities:

• Assisting the Dean with daily tasks and projects.
• Managing the Dean’s schedule and appointments.
• Communicating with faculty, staff, and students on behalf of the Dean
• Preparing reports and presentations for the Dean.
• Facilitating meetings and events as needed.
• Managing budgets and financial records with the support of the college budget officer.
• Maintaining records and databases related to the Dean’s work.
• Coordinating travel arrangements and itineraries for the Dean and other staff members.
• Providing administrative support to departments within the Dean’s area of responsibility.
• Managing calendars and coordinating meetings and appointments in multiple time zones. Coordinate and communicate with internal and external entities. Serving as one of the Dean’s principal sources of information on his calendar.
• Provide administrative support for programs, projects, and initiatives that may require extensive meeting coordination, follow-up, tracking, and managing agendas.
• Conduct research and gather background information for projects, meetings, and events as needed in preparation for the Dean’s activities.
• Format, edit, and proofread a variety of material for grammatical and factual accuracy.
• Gather, compile, organize, and manipulate data to create reports, summaries, and briefings. Create slides or make changes to enhance PowerPoint presentations with graphics.
• Identify problems with workflow, equipment, and environment, and make suggestions for improvements.
• Oversee the Office of the Dean’s webpage and social media presence.
• As needed, coordinate the Dean’s and CLA’s daily catering/food orders.
• As needed, help coordinate logistics for Dean’s Office events, conferences, seminars, and programs held on and off campus.
• Perform back-up support and additional duties for the Dean’s Office as necessary to maintain the highest level of service and support.
• Represent the Dean at some meetings.

Requested Minimum Qualifications

EDUCATION :

• Bachelor’s degree in a field or discipline offered in the College of Liberal Arts; also an understanding of liberal arts education is especially helpful.

EXPERIENCE :

• Experience in academic administration or a related field.

Other Preferences for Consideration

an advanced degree is preferred

Knowledge, Skills & Abilities

• Strong organizational and communication skills.
• Ability to manage multiple tasks and priorities with attention to detail.
• Must be able to converse and write easily.
• Proficiency with office technology and learning management systems.
• Confidentiality in items related to the Dean’s office and compliance with FERPA

Posting Detail Information

Posting Number
ST01343

Number of Vacancies
1

Job Open Date
01/08/2025

Application Review Date

Job Close Date
01/22/2025

Special Instructions to Applicant

Please enter two professional references on the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
2. * Do you hold a Bachelor's degree in a field offered by the College of Liberal Arts, and do you have a strong understanding of liberal arts education?
   • Yes
   • No
3. * How did you hear about this career opportunity?
   • Career Fair
   • Morgan's Career Website
   • Another Job Website
   • Internal Job Posting
   • Word of Mouth
   • Other
4. * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (unofficial )
2. Certification
3. Reference Letter