Inventory Clerk III, Inventory Department

Inventory Clerk III, Inventory Department

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 12973
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 01/28/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $37,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, non-exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

Job Summary

Function: To perform responsible clerical work, extensive research, equipment reconciliation, and supervisory skills in connection with maintaining data integrity in three complex campus-wide inventory systems.

Scope: Responsible for assuring equipment data system integrity, accuracy reporting, reviewing all campus-wide purchase requests, importing/exporting and reporting on data, coordinating equipment requirements/transactions, maintaining property accounting records, adjusting property records, and disposing of items on inventory records.

Core Responsibilities

Typical:

1. Reviews all campus-wide purchase orders for controlled/capital items.
2. Reconciles inventory and accounting data for the Annual Financial Report.
3. Processes surplus transfers, turn-ins, disposals and monitor state transfers.
4. Conducts extensive research for historical data and corrects transaction errors.
5. Processes accounting transactions, reports abuse, and monitors compliance.
6. Trains customers on current policies, procedures, and required forms.
7. Creates and presents instructional training information materials.
8. Creates the database template for the annual physical inventory.
9. Creates management reports and spreadsheets from the databases.
10. Develops the reporting plan for conducting 20% equipment audits.
11. Responsible for asset tagging/verification at geographically separated facilities/departments.
12. Assists with updating the departmental website.
13. Coordinates new requirements/updates for the Inventory Barcode Scanning and Tracking database.
14. Performs other duties as assigned.

Periodic:

1. Responds in person to customer inquiries.
2. Conduct spot checks of inventories in each department.
3. Assists in training new Inventory Clerks and students.
4. Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
5. Performs work tasks in a safe manner and per work instructions.
6. Proactively makes recommendations to improve safety.

Required Qualifications

• High school diploma or GED with courses in Accounting, Inventory Management, or a related field.
• Must have a valid Texas Driver's License.
• Five (5) years of logistics, purchasing, or inventory experience.
• Experience with Microsoft Word, Excel, and PowerPoint.
• Proficient using computer, barcode scanner, and standard office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Demonstrated independent decision-making and problem-solving ability.
• Excellent verbal and written communication skills.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Normal office conditions.
• Requires occasional walking, squatting, pushing, lifting, and stooping in restricted spaces.
• Occasional exposure to weather conditions.
• May travel to other UTSA campus locations.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.


To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=12973&PostingSeq=1


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