Department Manager, Undergraduate Communications Design (71150)

Department Manager, Undergraduate Communications Design (71150)

Salary: $64,000.00 - $66,500.00 Annually
Location: NY, NY
Job Type: Full Time
Job Number: 202400130
Department: UG Communications Design
Closing:


About Pratt

Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.

The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).

Description

The Undergraduate Communications Design Department at Pratt Institute is seeking a tech-savvy, detailed-oriented Department Manager or DM (formerly known as Assistant to the Chair) who will supervise the daily UG ComD office operations and assist the Chairperson and Assistant Chairs with administrative duties. The DM will proactively identify and address the daily needs of the office to ensure smooth and responsive operation, will handle the departmental needs such as managing budget, events, and communication outreach. This person will be the first point of entry into our department, so it is essential that they have excellent interpersonal skills and be a highly effective communicator who has equally strong listening skills. If you are ready to join a dynamic team and share Pratt's creative spirit, and collaborative culture-for this position beginning in late January-then this is the opportunity you're looking for!

Examples of Duties

• Support the administrative needs of the Chair and Assistant Chairs to ensure smooth running of daily operations including maintaining calendar; scheduling staff and faculty meetings as needed; coordinating departmental communication via email, video displays and social media channels.
• Manage and prioritize daily office activities, including but not limited to generating purchase orders; running enrollment reports and utilizing spreadsheets; processing reimbursements; organizing and maintaining filing systems and preserving the confidentiality of student and faculty files; initiating appropriate forms as directed (including stipends for pedagogical and curricular activities); managing databases and calendars.
• Hire, assign tasks and supervise work-study students and/or graduate assistants.
• In coordination with the Director of Finance; reconciling expenses, managing operations budget, tracking expenses, and processing payments.
• Coordinate with the Chair and Assistant Chairs on all departmental and Institute wide events. Assist with coordinated special events such as student reviews, coordinator meetings, Pratt Shows and lecture series.
• Manage financial activities at the department level (i.e, generate purchase orders, set up spreadsheets, initiate appropriate payroll/payment actions for work study, oversee expenditures, work with campus budget office to ensure appropriate documentation and accountability, etc.).
• Support Assistant Chair with overseeing classrooms/facilities.
• Other duties as assigned.

Qualifications

Education: B.A. or equivalent required. MA is a plus.
Experience: 3 years' experience administrative, preferably in a higher education or arts administrative environment.

Required Skills: Above average word processing, excel, and digital skills; able to generate and edit your own and others' correspondence. Must possess a demonstrated ability to use MS Word, EXCEL and the entire Google Suite. Ability to work with students and staff from diverse backgrounds, as well as demonstrated level of cultural competency.

Supplemental Information

Please Submit:

Resume

Cover Letter

List of References (2)

Equal Employment Opportunity Statement

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.

At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions.



Benefits:

Medical
Dental
Vision
HSA
Company Sponsored Basic Life & AD&D
Company Sponsored Long Term Disability
Flex Spending Account (Health, Dependant Care)
Commuter Benefits (Transit & Parking)
Disability (NYS)
Voluntary Short Term Disability
Voluntary Life Insurance
403B Retirement Plan
Voluntary Supplemental Retirement Plan
Paid Time Off (Vac & Sick)

Supplemental Information:


To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/4782993/department-manager-undergraduate-communications-design-71150

jeid-ba433d6f18fbed40a17e5d49aed38758